Executive Assistant

APS Level 4
- Canberra, ACT

**Department of Employment and Workplace Relations**
We enable access to quality skills, training and employment to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper.

**The Role**
The Workforce Australia for Individuals Division is responsible for managing and delivering online and tailored services for individuals, including those on income support. Staff interact with clients through the full length of their employment pathway, from their first interaction with our services.

The Funds and Payments Branch provides operational policy advice and program management for the Employment Fund, wage subsidies and the development and implementation of provider payments for Workforce Australia services.

While reporting to the Assistant Secretary, the Executive Assistant is responsible for providing high level support to the Assistant Secretary and the Branch, managing multiple priorities in a high performing branch in a complex and fast-paced environment.

**Duties and Responsibilities**
As an Executive Assistant you will work cooperatively across the Branch/Group and with other executive support staff.

Duties and responsibilities include:

- Coordinate and manage appointments for the Assistant Secretary, including scheduling meetings, coordination requests and collation of meeting papers
- Organise travel and accommodation logistics, prepare travel itineraries and acquit credit card and travel expenses
- Answer all incoming calls, general enquiries and assist across the Branch as required
- Monitor incoming correspondence for the Assistant Secretary, liaising professionally with internal and external stakeholders as required, including senior executives and all levels of departmental staff to ensure deadlines are met

**Capabilities**
We are seeking individuals with the following demonstrated skills and capabilities:

- Ability to provide high level support to the Senior Executive managing multiple priorities
- Strong attention to detail, delivering quality outcomes, accountable for actions, producing accurate and quality work with tight timeframes
- Ability to manage confidential and sensitive information
- Highly organised and able to multitask in a dynamic environment
- Proven ability to work with limited supervision, demonstrated drive, flexibility, initiative, and sound judgement

**How to Apply**
Tell us in less than 1000 words why you are the right person for this opportunity, what you can offer, and how your skills, knowledge, experience and qualification are relevant to the role.

Try not to duplicate information that can already be found in your resume but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

**Eligibility**

Please note, under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency delegate has agreed, in writing.

This selection process may be used to establish a merit pool. The pool might be accessed to fill ongoing and non-ongoing vacancies for similar roles in the Department over the next 18 months.

**Benefits of working with us**
- attractive salaries and employer superannuation,
- generous leave entitlements,
- salary packaging, and
- a closedown period over Christmas.

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