Aps6 Audit and Secretariat

2 weeks ago

Canberra, Australia HAYS Full time

**Your new company**
***
This organisation is working at the forefront of delivering high priority programs and support to individuals who contributed to the protection of Australia, as well as generating awareness and education to the wider population regarding Defence and Military history.

**Your new role**
***
The Secretariat Officer position will see you contribute at a high level to detailed communication and liaison with a range of internal and external stakeholders of the organisation. Additionally, this role will coordinate all logistics involving the facilitation of meetings and workshops including the preparation of agendas, speaking points and briefs.

You will also have the ability to work to tight and competing deadlines and be able to display flexibility as priorities change. You will have excellent client service skills and will be able to prepare and coordinate briefings and responses on a wide range of matters.

Key duties are:

- To provide secretariat services to 3 committees;
- Minute taking, maintaining action items;
- Meeting preparation including compiling meeting papers and distribution;
- Arranging travel, meeting rooms, video conferencing;
- Managing several shared mailboxes;
- Tracking internal audit recommendations;
- General administration and liaison with internal audit providers;
- Assist the Director and Assistant Director of Internal Audit.

**What you'll need to succeed**

***
This role will draw on your ability to read, synthesis, analyse and present information in paper form to an executive group. Your ability to build exceptional, trusted and flexible relationships across all committees will be critical to your success, as well as your:

- Excellent written and oral communication skills
- Ability to prepare high standard ministerial briefings, submissions, reports and other documentation as required
- Highly developed interpersonal, liaison and negotiation skills and the ability to forge reciprocal relationships with a range of stakeholders at all levels;
- Demonstrated ability to coordinate complex tasks, meet agreed deadlines and manage peak workloads;
- Adaptability and resilience in the face of high pressure workloads

**What you need to do now**

***

**LHS 297508** #2693672

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