Facilities Administrator/ Facilities Coordinator

**_Shaping the future of real estate for a better world_**

**_ At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working._**

**_ We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way._**

**_ JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat._**

**What this opportunity involves**:
We have a range of opportunities for casual Facilities Coordinators/Administrators to work across multiple portfolios or locations, this comprises various types of properties across multiple JLL Client Accounts.

The assignments vary in duration from days, weeks to months.

You’ll be responsible for providing superior customer service and administrative support to meet the needs of our clients.

From vendor management to financial processes, you will play a crucial role in ensuring that all operations run smoothly and effectively. Additionally, you will assist in maintaining a safe and clean work environment, coordinating conferences, and providing general administrative support to the contract administrator.

**Overview of the role**:

- Provide exceptional customer service to meet on-site client expectations.
- Assist in vendor management by ensuring subcontractors perform to required standards and inspecting vendors' work.
- Support financial processes to ensure timely and accurate completion of financial management requirements.
- Coordinate conference room bookings and prepare conference rooms for meetings, including ordering catering as required.
- Perform weekly consumables order, receive and store items, and provide receipts to the appropriate department for record-keeping.
- Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy.
- Organize specialty cleaning as required.
- Provide administrative support to the contract administrator to assist staff in obtaining and maintaining security clearances.
- Assist in carrying out safety procedures when needed and support the property risk management program.
- Follow established escalation and incident reporting procedures.
- Adhere to JLL's business conduct standards by ensuring compliance with guidelines, procedures, and strategies.

**Sounds like you? This is what we are looking for**:

- Experience in administration/facilities/project related roles.
- Able to provide short-term support with short notice.
- Advanced Excel skills.
- Proficient in Microsoft office suite
- Analytical and/or financial experience.
- Excellent communication, organization, and interpersonal skills.
- Goal-oriented with a focus on meeting performance targets.
- Ability to work well in a team environment.

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.