Executive Assistant

2 weeks ago

Perth, Australia Tattarang & Minderoo Full time

Company Description
**Tattarang **is one of Australia’s largest private investment groups and is owned by the Forrest family. Our investment portfolio spans across agri-food, energy, resources, property, and lifestyle.

**Minderoo Foundation** is a modern philanthropic organisation. We take on tough, persistent issues with the potential to drive massive change. We incubate ideas and accelerate impact. We push the limits of what is believed possible. Minderoo Foundation is independent, forward thinking and seeks effective, scalable solutions. We are proudly Australian, and one of Asia’s largest philanthropies, with AUD $2.5 billion committed to a range of global initiatives. Our team comprises over 250 employees across seven locations.

**Job Description**:
Part of a high performing team, delivering what is perceived as the impossible. This role is a traditional Executive Assistant role with a twist.

Flexibility to travel domestically and internationally at short notice, is essential.

Key Responsibilities include:

- Ensure the day-to-day runs smoothly and efficiently - scheduling of meetings, coordination of transport, preparation of documentation.
- Record keeping - maintaining accurate contact details and inputting new contacts when received, overseeing records of memberships/subscriptions, building, and maintaining a centralised OneDrive.
- Support the team - scheduling meetings, circulating information, ad hoc administration assistance.
- Manage all incoming and outgoing mail, ensuring appropriate responses are drafted and distributed in a timely manner.
- Support in the reconciling and coding of credit cards across numerous entities.
- Create and maintain procedural flow documents for administrative processes and go-to documents outlining key internal and external contacts.
- Develop extensive and complex travel itineraries for both domestic and international travel and ensure each element is managed seamlessly.
- Support in the preparation for meetings, including preparing briefs on participants and providing the outcomes and objectives required from the meeting.

**Qualifications**:
You have extensive experience working as Executive Assistant in a demanding corporate environment where you have become adept at resolving operational and administrative issues.

You have high attention to detail, calm under pressure and exceptionally organised.

You can demonstrate strong ability in all Microsoft platforms with flexibility to adapt working style.

You can adapt and be flexible and thrive on uncertainty - never flustered.

You can uphold the highest level of confidentiality and discretion in all aspects of work.

You’re curiosity, intelligence help with your problem-solving approach and

You’re relentlessly pleasant and persistent with a can-do attitude.

Are you prepared to be challenged and stretched in ways you have never considered?

Do you have the courage and determination, work ethic, humility, and passion to achieve your goals with a start-up mindset?

Are you ready to be accountable in an impact and results driven organisation?

Are you up for the challenge?

Additional Information

Please attach your resume and a cover letter explaining why you are up for the challenge
- Tattarang embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply._

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