Eoi - Executive Services Officer - Brisbane State

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.

**About the School**:
The school opened in July 1921 in the Normal School on the corner of Adelaide and Edward Streets and moved to the present site in 1925. Since then, efficient use of the available area, purchase of adjacent properties and judicious development of facilities on the site have resulted in a well-appointed school, which caters for over 3,300 students.

**Role**:
As the Executive Services Officer, you will be responsible for the following:

- Organise the Executive Principal for liaison with senior government, private sector executives and community representatives.
- Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, minute taking and distribution, correspondence and other documents, financial management, and procurement.
- Maintain effective time management practices for the Executive Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions, and screening telephone calls.
- Monitor progress and report to the Executive Principal on various projects and action items, undertake investigation, research and analysis of sensitive and confidential matters.
- Provide executive support for meetings chaired by the Executive Principal including preparing agendas, papers and minutes, prioritising correspondence, and responding to outstanding queries and requests for information.
- Provide information and school policies in accordance with advice from regional and at times, central office staff.
- Maintain a high level of accuracy in all correspondence and administrative documents, using appropriate software programs and adhering to departmental standards, including the use of style guides, templates and other corporate standards.
- Manage and maintain the school Master Calendar on the school's website.
- Assist with school events as required.

**About You**:
The required skillset of the successful applicant is as follows:

- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills.
- Ability to work independently, be self-motivated and proactive.
- Demonstrated experience in managing dairies and calendars.
- Excellent organisational and time management skills.
- High level of proficiency and demonstrated ability in the use of Microsoft Suite products including mail merge processes and Excel.
- Ability to think logically and solve problems.
- Strong attention to detail, including a high level of accuracy.
- Proven ability to multitask and work well under pressure and to manage shifting priorities and interruptions in an office environment.

**The role requires someone who can demonstrate**:

- A high level of confidentiality.
- A demonstrated ability to work collaboratively and operate as an effective team member.
- An ability to operate with a high degree of independence, initiative, discretion and judgement in performing the duties of the position while maintaining open channels of communication between all staff within the department and other members of multidisciplinary teams.

**Interested? To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applicants need to be a current Queensland Government employee to be eligible to apply.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.