Administrator, Office Management

Company Description

We are the company that cares - for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 2,700 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.

**Job Description**:
We are seeking a highly independent and motivated Office All-Rounder to join our clinical research company as an integral part of our office operations. This position requires a full-time presence in the office and offers the opportunity to contribute to various aspects of office management, administration, communication, security, and facilities management.

Location: Macquarie Park (Hybrid working)

**_ You will:_**

1. Office Management
- Assist in ordering, inventorying, and addressing employee queries regarding office supplies, including stationery, pantry supplies, and office equipment.
- Receive, sort, distribute, and maintain inventory stocks of office supplies, including stationery, pantry supplies, and office equipment.
- Provide basic maintenance and minor troubleshooting for office equipment.
- Support various matters related to office and facility management, including pantry management and facilities maintenance.
- Assist in organizing office meetings and events and maintain the conference room calendar.
- Conduct routine office walk-arounds to ensure the cleanliness and functionality of common areas and workstations.
- Address any maintenance or facility-related issues promptly and liaise with appropriate service providers.
- Perform additional tasks as needed, such as filing, photocopying, transcribing, and faxing.
- Manage courier shipments.

2. Communication
- Receive and provide basic and accurate information, and effectively route incoming calls, visitors, couriers, and correspondence.
- Act as a liaison with vendors, company support services, and facility management.

3. Administration
- Assist with expense processing, invoicing, and report generation.
- Prepare and maintain various administrative reports as directed by the Country Manager and/or designee.
- Provide miscellaneous secretarial support to the Country Manager.
- Record and maintain incoming invoices.
- Assist with calendar management and scheduling.
- Support the onboarding process for new hires, including preparing workstations, coordinating IT setup, and assisting with orientation materials.
- Serve as a point of contact for new employees during their initial period, addressing their questions and providing necessary support.

4. Office Security
- Maintain office security by adhering to safety procedures and controlling access through the reception desk (monitoring logbook, issuing visitor badges).
- Monitor access card assignments.

**Qualifications**:

- HSC or equivalent; additional certifications in office administration or related fields are a plus.
- Proven experience in office management, administration, or similar roles.
- Strong organizational skills with the ability to prioritize and manage multiple tasks independently.
- Excellent written and verbal communication skills.
- Proficient in using office equipment and computer software, including the Microsoft Office Suite.
- Attention to detail and strong problem-solving abilities.
- Self-motivated and able to take initiative when necessary.
- Exceptional customer service skills with a friendly and professional demeanor.
- Ability to handle confidential information with discretion and maintain strict confidentiality.

Additional Information

We offer:

- Excellent working conditions
- Extensive training and friendly, collegial team
- Competitive salary and benefits package
- Opportunities for personal and professional growth