Executive Coordinator

1 week ago

Sunshine Coast, Australia Education Full time

**About us**:
The Department of Education (DoE) is committed to delivering responsive services focused on equity and excellence to Queenslanders and their communities. We promote equity and excellence by our commitment to respect, protect and promote human rights. Our objectives are: a strong start for all children, every student realising their potential, fair and safe workplaces and communities, capable people delivering our vision. Our vision is one of equity and excellence in a progressive, high performing education system that realises the potential of every student.

**Your role**:As the Executive Coordinator you will**:

- Provide confidential advisory and executive support to assist in meeting the strategic and operational goals of the division.
- Coordinate the flow of briefs, submissions, reports and other material throughout the department, assisting in research and analysis to ensure the efficient and timely preparation of departmental briefs and correspondence responses.

**Responsibilities include**:

- Coordinate the flow, preparation and development of high-level documents/requests, submissions, reports, briefing material and correspondence for the senior officers on significant portfolio issues.
- Assist with the coordination and development of regional and departmental governance reports, and external reporting requirements relating to departmental activities.
- Assist with the preparation and coordination of information required by internal and external stakeholders which may include Briefings, Questions on Notice, and Possible Parliamentary Questions ensuring timelines are adhered to.
- Review and analyse correspondence, briefings, responses, and submissions in order to ensure accuracy in content, alignment with relevant legislation and policies. and ensuring compliance with departmental visual and style guides, maintaining consistency with format, structure and protocols.
- Assist with the preparation of submissions, reports, briefing material and correspondence for the Executive Director, Regional Operations and other senior officers on significant portfolio issues.
- Analyse the content and requirements of correspondence, information and briefing requests and determine where the correspondence should be actioned.

Please refer to the attached role description for any mandatory requirements for this position.

**To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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