General Admin

**The Position**:
We’re looking for a proactive and organised **General Admin VA** with estimation experience to support a growing residential construction business in Australia. This **part-time, remote role** involves working closely with the business owner to develop systems and processes, manage day-to-day admin and operations, and help with accurate cost estimates for high-quality residential projects. If you’re detail-oriented, solution-focused, and thrive in a structured yet evolving environment, we’d love to hear from you.

**Please note**: _This role is primarily focused on General Admin & Operations. If you're an estimator with no or little admin / operations experience, this role isn't for you._

**The Company**:
Our client is a well-established residential construction company with a strong focus on quality, process, and long-term relationships. Led by a small, hands-on team, the business is preparing for growth and seeking a long-term VA to support their internal operations.

**About the role**:
**What We’re Looking For**:
- You are a confident and experienced VA with a **strong background in admin and operations**.
- Someone who is proactive and enjoys creating order, building processes, and improving systems.
- Someone comfortable with construction-related admin tasks and supporting cost estimating.

***The Details**:
**Job Location**: Remote, work from home
**Company Location**: Australia

**Job Type**: Part-time (20 hours/week to start, with potential to move to full-time).
**Working Hours (Philippine Time)**:7am** **PHT start**, with flexibility

**Responsibilities**:
**General Admin & Operations**
- Check inboxes, prioritise tasks, and flag any urgent client or supplier communications.
- Maintain and organise documentation in Google Drive, Dropbox, or similar platforms.
- Create and format SOPs, internal process documents, and job templates based on Loom videos or verbal instructions.
- Support the owner in implementing weekly admin routine and recurring task checklists.
- Bring structure to the business’s digital operations.

**Construction admin & estimating support**:

- Upload and code invoices through WunderBuild, HubDoc, and Xero.
- Assist with the operational side of cost estimating such as organising quote requests, entering data, or formatting estimates.
- Track subcontractor quotes and follow up on outstanding information.
- Review and organise plans, drawings, and specs related to project estimates

**Team Support & Coordination**:

- Be the main point of contact between the office and internal site team
- Assist with onboarding new team members by documenting systems and sharing SOPs.
- Help the business owner stay organised by managing task flows and weekly check-ins.

**SOFTWARE SKILLS**:

- Google Workspace (Docs, Sheets, Drive, Calendar, Slides)
- WunderBuild (or willingness to learn), HubDoc, and Xero
- Loom or other screen recording tools
- Canva (basic to intermediate use)

**We want to hear from you if you have**:

- At least 4+ years of experience as a General Admin, Operations VA with exposure to cost estimating.
- Experience working directly with Australian, US, or UK clients.
- Familiarity with construction or service-based businesses, (estimating is a plus).
- Confidence using project management, CRM, and finance tools.
- Excellent English communication skills, written and verbal.
- Strong communication, time management, and **attention to detail**.
- A proactive attitude and the ability to manage multiple tasks independently.

**You must also be someone that**:

- Takes initiative and thinks ahead
- Is excited about building systems from scratch
- Communicates clearly and respectfully within a small team
- Thrives in a collaborative and structured work environment
- Is reliable, committed, and ready to grow with the role

**This position is NOT for you if you**:

- Don’t have experience with admin, operations, or digital tools
- Need to be told what to do every step of the way
- Don’t have a quiet, reliable remote setup
- Are juggling multiple jobs or VA clients
- Don’t prioritise consistency and communication