Admin Assistant
2 weeks ago
We are looking for a highly organized and proactive Administrative Assistant to join our team for our client in Australia.
**Job description**:
This client is a reputable handyman service provider in Australia, dedicated to delivering high-quality maintenance and repair solutions to its clients.
The Admin person would take over all admin tasks in running the business.
**What you will do - Essential Responsibilities**:
- Coordinate and communicate with clients, suppliers, and service technicians.
- Log and schedule the job into Servicem8.
- Check all payments have been received.
- Maintain and update records, invoices, and work orders.
- Work within XERO to run reports and check on payments and invoices.
- Assist in preparing reports and documentation.
- Ensure compliance with company policies and Australian business regulations.
- Provide general administrative support to the team as needed.
**Required qualifications**:
- Bachelor’s degree in office administration or relevant field is preferred.
- Previous experience in an administrative role, preferably in a service-based industry.
- Be able to learn and work with Servicem8 and similar service-based apps.
- Excellent communication skills with the ability to write concise short notes with exact details.
- Very clear speaking voice for phone calls, courteous, polite, and attention to detail when gathering information.
- Ability to work with Google Earth to check on any possible hindrances to the delivery of materials, Maps and scheduling apps to determine effective journey plans between jobs for the 2 workers.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office and scheduling software.
- Ability to work independently and meet deadlines.
- Familiarity with Australian business practices is a plus.
**Required language skills**:
We are looking forward to hearing from you
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