Aps6 - Program Management Support Officer

**Contact Officer**:
**Closing Date**:
**11.59pm AEDT, Friday 25 October 2024**

**Our Department Values**:
Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.

**The opportunity we have available**:
The Strategic Fleet Program Team is responsible for implementing the Australian Government’s response to the Strategic Fleet Taskforce report. The Taskforce presented 16 recommendations to establish the Strategic Fleet including its supporting requirements, including workforce and skills development; amending regulatory frameworks; and potential commercial and Government partners.

The Department has whole of program oversight as well as delivery responsibility for a number of the recommendations within the Strategic Fleet program including establishing a strategic fleet of 12 Australian flagged and crewed vessels and two legislative reviews.

The Strategic Fleet Program Team has an APS6 Program Management Support Officer position available to support the ongoing management of the Strategic Fleet Program. As the Program Management Support Officer you will assist with all program and project management activities, ensuring compliance with legislation, program governance frameworks, best practice processes and procedures.

This team has a great culture focussed on collaboration to achieve outcomes, valuing diversity and operating in a respectful environment.

**What will you do?**:
Duties will include:

- providing secretariat support to the Strategic Fleet Program Board, Interdepartmental Working Groups and DITRDCA Program Monitoring Working Group
- coordinating the preparation of monthly program progress reports with each of the project leads
- assisting with preparation of program management documentation including the development of program strategies
- ensuring program management documentation is kept up to date including benefit, risk, issues, action and decisions registers
- fostering program management capability development within the branch
- building and maintaining strong relationships with key stakeholders enabling productive liaison in relation to program implementation;
- assisting the program manager in analysis of program risks to ensure program benefits are not compromised
- preparing for the Department of Finance’s Gateway Review processes.

**Who are we looking for?**:
The right person for this role will be an individual who:

- has experience in program and project management,
- has influenced outcomes in a government environment and is proactive in identifying what needs to be done,
- is experienced in the practice of benefits management,
- is proficient in risk management and
- has demonstrated the adaptability and flexibility required to respond to the needs of their stakeholders.
- has certification in program management (desirable)

You will enjoy working in a team to achieve organisational objectives, whilst continuing to pursue your own self-development goals.

To be successful in this role, you will need to demonstrate your ability to:

- **Achieve results and quality outcomes** by showing initiative and leadership, working in a small team delivering multiple activities at any given time, often within tight timeframes.
- **Attention to detail and time management** by completing all activities to a high standard, and ensuring deadlines are achieved.
- **Be flexible and adaptive** to meet Government urgent priorities, sometimes at short notice
- **Communicate effectively** both written and verbal, delivering information in a variety of formats for a range of audiences.
- **Think strategically**, evaluating complex information from a variety of sources to make connections and sound decisions while exercising good judgement.
- **Collaborate across diverse teams**, using your exceptional interpersonal and engagement skills to engage with senior leaders and a wide variety of stakeholders, valuing different perspectives, contributions and backgrounds.
- **Have a growth mindset** with a willingness to continue to learn, develop, and foster an environment for team members to do the same.

**RecruitAbility minimum requirements***:
Minumum requirements for this role include:

- Proven leadership skills and the ability to effectively coordinate work ensuring high quality and timely outcomes.
- Excellent written and interpersonal communication skills, including strong attention to detail.
- Ability to provide timely and concise advice to inform and support executive decision making.
- Ability to establish and maintain key strategic relationships with a broad range of stakeholders.

RecruitAbility is a scheme which aims to attract and develop applicants with disability and also facilitate cultural changes in selection panels and