Accounts & Office Administrator

21 hours ago

Kilsyth, Australia Original Engines Co Full time

Original Engines Co is Australia’s most trusted engine remanufacturer. At Original Engines Co, we are driven by a clear purpose—to address intricate engine challenges with innovative solutions supported by an unwavering commitment to quality, excellence in engineering, and cutting-edge technology.

Based in the outer eastern suburbs of Victoria, our company is engaged in a global engine remanufacturing program for a major car manufacture. With increased demand for our product and a growth rate that is far outpacing the industry average, now is an exciting time to join our business.

We are looking to appoint an enthusiastic, self-motivated, and organised team member to the role of Accounts and Office Administrator (AOA). The AOA is a critical position amongst our administration team, managing the everyday accounts and administration that is associated within our business. The AOA reports directly to the CFO but works closely with the Managing Director, General Manager, Sales & Marketing Division.

**Duties/Responsibilities/Expectation**

**Accounts**
- Accounts Payable and Receivable: processes all accounts payable and receivable, ensuring timely payments to suppliers and prompt collection from customers.
- Manage overdue debtors and strategies for payment.
- Purchase order management: Create purchase orders and enter goods received.
- Daily Bank Account reconciliations
- End of Month: reconcile all accounts ready for CFO for month end.

**Administration**
- Maintaining office records, systems, databases and client portals.
- Day-to-day office duties including data entry and filing.
- General office administration.
- PA support to Managing Director
- Attend meetings and document minutes.
- Production documents: assisting production team with documentation and procedures.
- Visitor register: welcoming any visitors and directing them to the appropriate area.
- Management of uniform orders, office supplies and lunch supplies.

**Sales**
- Invoicing: processing customer invoices including production orders.

**The successful applicant will have the following**:

- Previous experience in Accounts & Administration is essential.
- Accounts & Bookkeeping knowledge
- Proficient in the use of Microsoft Office (Word, Excel and Outlook)
- Strong organisation, time management and high attention to detail skills.
- Excellent communication skills (written and oral)
- Capability to work effectively and build rapport with other staff members.
- The ability to multi task while ensuring roles & responsibilities are completed.
- Display honesty, integrity and trust in all aspects of your work

**Salary**: $65,000.00 - $75,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Office administration: 2 years (required)

Work Authorisation:

- Australia (required)

Ability to Commute:

- Kilsyth, VIC 3137 (required)

Ability to Relocate:

- Kilsyth, VIC 3137: Relocate before starting work (required)

Work Location: In person

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