Administration Assistant

1 week ago

Malvern, Australia The Blood Unit Full time

Are you the Administration Assistant we are looking for to join our fast-paced medical practice?

This is an exciting opportunity for a friendly, motivated administration assistant to join The Blood Unit team based within Cabrini Hospital in Malvern.

The successful applicant will begin in a part-time casual role in order to get to know our team, learn our systems and ensure that you (and we) have the perfect fit. Ideally the role will be somewhere between 16 to 20 hours a week, with a little bit of flexibility in terms of days. Please note various working hours will be between Monday to Friday with an earliest start of 8am and a latest finish of 6pm

**About us**

During the course of your day you will able to work alongside our amazing team - including five administration staff, five clinicans, and our specialist nurse. The team are a tight-knit group that places the health and wellbeing of our patients above all else and understands the importance of teamwork in delivering high quality patient-centred care.

**The position**

The administration team is primarily responsible for ensuring the smooth day to day running of the practice. Among your responsibilities would include undertaking front desk reception duties during consulting sessions and general back office administration including data entry and appointment confirmation.

Our administration team is responsible for being the crucial link between our patients, clinical team and the various wards and departments within the Hospital. As a result, your responsibilities can be wildly varied some days.

**Administration Assistant responsibilities**
- Scanning and data entry of medical documents
- Scheduling patient appointments in our practice management software
- Arriving patients into the practice, processing patient accounts and making follow up appointments
- Ensuring day to day running of practice/consultations and meeting our patients' needs in a kind and professional manner
- Answering the practice phone during business hours
- Providing information to patients and dealing with inquiries
- Ad-hoc administrative tasks as required

**About you**

This advertisement may be removed or extended at any time, as we will be interviewing during the role advertisement period.

**Job Types**: Part-time, Casual, Temp to perm

**Salary**: $22.49 - $26.00 per hour

**Benefits**:

- Professional development assistance

Schedule:

- Flexible hours
- Monday to Friday
- No weekends

Application Question(s):

- Are you looking for full-time, part-time or casual work?
- Do you have flexibility to work rotating days between 8.00am - 6.00pm Monday to Friday?
- Are you currently studying? If yes, what course?
- If applicable, how many weeks notice would you need to give?

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