Facilities Coordinator

**Facilities Coordinator**

**Job ID**
- 216460

**Posted**
- 21-Apr-2025

**Service line**
- GWS Segment

**Role type**
- Part-time

**Areas of Interest**

Facilities Management

**Location(s)**

Sydney - New South Wales - Australia
- **Part time - 6-hours a week shift**:

- ** A Leading Global Science-based Agricultural Technology Client**:

- ** Based in Sydney - Macquarie Park | Land of the Gadigal people**

**About CBRE**
- CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

**Overview**
- The purpose of this position is to provide an assistance & coordinating to Facility Management team in completion of multiple functions of Commercial operations and maintenance for the client's facility, campus and/or portfolio of buildings.

**Scope of Responsibility**:

- Oversees and/or coordinates in Facilities Management, services work assignments performed by vendors and contractors performing services at site e.g. securities, landscaping, and Fire and safety work.
- Oversee Facilities Management operations and vendors - provide instruction and manage day to day responsibilities.
- Responds to client inquires and complaints. Ensures timely and quality service delivery to clients.
- Follows up with clients to ensure customer satisfaction.
- Performs facilities inspections follows with WI, HSE and prepares reports; weekly, monthly.
- Coordinate and manage move, add, and change activities.
- Assists in the preparation of operating and capital budgets if require.
- Leading the tasks assigned to vendors staff, getting them completed and reporting back with progress updates.
- To ensure training provide to vendor staff in related to areas of responsibilities, EMT, HSE and align with company and client requirements.
- Manages and establishes vendor relationships and train vendor staff on work order and billings procedures. Processes invoices and ensures proper cost center coding.
- My Work monitoring and completion timely.
- Assisting in consolidate operations progress and to generate monthly report.
- To perform as a support person for all sites in Australia in - financial process related (PR/PO)-receiving invoices in company protocol - supplier personnel related.
- Other duties may be assigned.

**Required Knowledge & Skills**:

- General Education Degree and/or higher. Preference for Facility Management background, basis HSE and technical knowledge, Administrative, or Facilities related qualification. Minimum of three years of related experience and/or training.
- Facility Management certification is desired
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
- Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
- Ability to effectively present information to an internal department and/or large groups of employees.
- Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
- Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
- Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.

**What's in it for you?**
- Working alongside an experienced, well-established individual.
- Extremely inclusive and friendly office culture.
- Exposure to world-class facilities management services and opportunity to work with some of the industry’s most talented performers.
- High exposure to career growth opportunities within GWS and across CBRE

If this sounds like a good fit, we’d love to hear from you

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

We look forward to hearing from you #WeAreCBRE