Team Administrator

6 hours ago

Melbourne, Australia URBIS Full time

**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis shaping Futures your way

**The Opportunity**:
Are you about to or have you recently graduated? Are you looking for an exciting administrative opportunity? Have you worked in retail or hospitality and are looking for a taste of working in an office environment for an exciting company?
We are seeking a proactive and enthusiastic individual to join our Melbourne-based VIC Planning team as a Team Administrator.
You will have the opportunity to be part of a professional and high-performing team with a fun, supportive culture that will kick-start your career in a role that provides administrative support to director/s and our wider Planning team.
This role will be supported and mentored by our Business Unit Manager - VIC Planning.

**You will**:

- Providing proactive and superior administrative support to Directors and the wider VIC Planning team.
- Extensive report formatting, preparing tenders and presentations
- Database maintenance/data entry, document and record filing systems
- Coordinating travel, diary management, client meetings and events
- Providing technical support on all Microsoft Office Suite programs and expense management system (Concur)
- Providing financial and technical support on the Urbis Practice Management system, including the set-up of projects, processing of timesheets, budgets, monthly invoicing and WIP management
- Learning alongside experienced team administrators and kick-start your career

**About You**:
If you are passionate about helping and supporting people and are looking for a career within a leading consulting company and have the following skills, attributes and experience that apply:

- A proactive individual with a passion for learning
- Ability to provide customer/client-service to a professional standard (for example prior retail or hospitality experience)
- Self-confidence and the skill to work well under pressure and meet deadlines.
- Open to learning and quick to adapt to a new environment
- Ability to manage and develop rapport with team members and clients
- An interest in administrative tasks with a high attention to detail
- Excellent time management and organisational skills
- Minimum Intermediate level MS office skills (Excel, Word, Outlook, PowerPoint)

Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
How to Apply?
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.

  • Salesforce Administrator

    4 days ago

    Melbourne, Australia Team Global Express Full time

    As a **Salesforce Administrator **at **Team Global Express **, you’ll play a pivotal role in our digital transformation journey. This position offers an exciting opportunity to develop and grow our Salesforce CRM platform from the ground up. With your expertise in Salesforce best practices, problem-solving skills, and passion for enhancing business...

  • Accounts/Office Administrator

    1 week ago

    Melbourne, Victoria, Australia Team Executive Consultants Full time $75,000 - $85,000 per year

    Location: Melbourne CBD/ inner suburbsFull-Time or Part-Time (4 days)$75,000 – $85,000 + Super (Depending on Experience & Skills)We're partnering with an accounting firm that's looking for a reliable, confident Accounting Administrator to support their accountants and SMSF team with a wide range of admin and client service tasks.Your Key...

  • Team Administrator

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    Supportive management | Hybrid working - Modern office space | Opportunity to progress - Competitive salary | Social club | Employee discounts **About the role** Are you a proactive, highly organized individual with a passion for supporting teams and ensuring smooth operations? We're searching for a skilled Team Administrator to play a pivotal role in...

  • Team Administrator

    1 week ago

    Melbourne, Australia Charterhouse Full time

    A unique opportunity for an experienced Administrator who would love to take the next step as a Team Assistant - **Global Consulting Firm**: - **Fully Flexible Working Environment**: - **Administration Support - People & Culture Team**: - **CBD**: - **$70 pkg** - Be part of an award-winning Global Consulting firm, who has a presence in over 80 countries....

  • Team Administrator

    2 weeks ago

    Melbourne, Australia CBRE Full time

    **Team Administrator** **Job ID** - 235476 **Posted** - 30-Sep-2025 **Service line** - Advisory Segment **Role type** - Part-time **Areas of Interest** Administrative **Location(s)** Melbourne - Victoria - Australia - Team Administrator - Property Valuations - Part time - 4 days p’week - Parental leave Contract Dec 2025 - Aug 2026 - Melbourne |...

  • Team Administrator

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    Based in Hawthorn - 10 minute walk from the train station - Social events | Training & development | Health & wellness iniatives - 2 days WFH per week | Supporting the Audit team **About the role** In this position, you'll be an integral member of the Audit team, offering crucial administrative support to the team. Collaborating with a team of five other...

  • Team Administrator

    1 week ago

    Melbourne, Australia Turner & Townsend Full time

    **Company Description** Are you interested in working on some of the world’s most exciting projects, with some of the world’s leading businesses? At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a...

  • Corporate Office Administrator

    6 days ago

    Melbourne, Victoria, Australia Team Global Express Full time $60,000 - $80,000 per year

    We are seeking a proactive Office Administrator to join our team and play a key role in ensuring the smooth day-to-day running of our office. As the first point of contact for visitors, you will represent the company with warmth and professionalism, while maintaining a well-organised, safe, and welcoming workplace environment.This role is ideal for someone...

  • Team Administrator

    1 week ago

    Melbourne, Victoria, Australia Bendelta Full time $60,000 - $90,000 per year

    Melbourne CBD I | Full-time I Hybrid/FlexibleFantastic opportunity for EAs/Team Admin talent in MelbourneBe part of a close-knit, purpose-driven consultancy making a global impact.Exposure to diverse projects with career development opportunities.Who are we?Bendelta is Australia's most awarded organisational design and leadership consultancy, with over 20...

  • Team Administrator

    1 week ago

    Melbourne, Australia Colliers International Full time

    Company Description At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. With circa 9,000...