Administration Coordinator

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world.
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
**What this opportunity involves**:
We're seeking a detail oriented professional to join our team as a Administration Coordinator (Workplace). In this role, you'll be the professional face of the client organisation, ensuring the seamless operation of our facilities while managing continuous improvement of Facilities Management and Business Support Services that maintain our high standards of excellence and ensure safe, compliant facilities at all times
**An overview of the role**:
Oversee billing administration, verify invoices and maintain financial processes with suppliers
Coordinate office moves including physical relocation, equipment transfers and database management
Administer workplace security including visitor management, contractor verification and incident reporting
Maintain premises in excellent working condition through regular floor walks, minor repairs and maintenance coordination
Monitor and manage stationery inventory, utility rooms and communal areas
Demonstrate JLL core values while acting as the professional face of the client organisation
Support service delivery to meet or exceed Key Performance Indicators and ensure positive client satisfaction results
**Sounds like you? This is what we are looking for**:
Administrative experience with proven ability to manage complex operational matters and prioritise effectively - hospitality experience also recognised
Professional, proactive approach to customer service with ability to interact confidently at all levels from CEO to contractors
Confident and energetic with ability to work independently
Strong adaptability to changing situations and willingness to learn new workorder IT systems
Proficiency in Microsoft Office products
**What you can expect from us**:
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.