Administration Coordinator

3 days ago

Melbourne, Australia JPJ Audio Full time

Yarraville, Victoria
- Competitive Rumuneration Package

**The role**:
We have an exciting opportunity to work as an Administration Coordinator within the live entertainment industry for one of Australia’s leading Audio production companies, based in Yarraville, Victoria. We are looking for a highly organised and detail-oriented professional with a passion for coordination and administration.

The Administration Coordinator will play a pivotal role in the effective coordination and scheduling of staff for local and interstate events, including but not limited to; scheduling staff on events, booking flights, accommodation, as well as arranging local and interstate transportation for our travelling crew, under the direction and guidance of the Administration Manager and the Operations team.

This is both a client facing and staff facing administrative role, where you will provide thorough communication of all event travel schedules to staff as well as providing our clients with all required administrative documentation to ensure the seamless delivery of services for our clients.

If you possess exceptional organisational skills, thrive in a fast-paced environment, and have a friendly and proactive nature, this is the opportunity you’ve been waiting for

**Key responsibilities include**:

- Liaise with Account Managers and clients for staffing requirements
- Manage and facilitate the booking and communication of all travel and accommodation arrangements to staff and respective clients
- Assist with and disseminate all required work health and safety documentation (SWMS) for general operations relating to live production
- Update and disseminate internal company communications, as requested.
- Answer phones and other ad hoc administration duties, as required
- Other administrative duties, as requested

**Skills and experience**
- Minimum 2 years’ experience in administration, or a similar role.
- Knowledge of and/or experience in the professional audio and live sound production industry, either in theatre or the concert touring industry is highly desirable.
- Prior rostering and scheduling experience is essential.
- Call and query handling and call resolution skills with a “can do” attitude.
- Proficient in the use of Microsoft Office Suite, and other software/systems.
- Ability to work efficiently within a team environment and with minimum supervision.
- Ability to prioritise, organise and coordinate a multiple of tasks.
- Great communication skills and ability to build strong working relationships.
- Demonstrated positive work ethic and the willingness to learn new systems.

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