Administration Coordinator

1 week ago

Melbourne, Australia JPJ Audio Full time

Yarraville, Victoria
- Competitive Rumuneration Package

**The role**:
We have an exciting opportunity to work as an Administration Coordinator within the live entertainment industry for one of Australia’s leading Audio production companies, based in Yarraville, Victoria. We are looking for a highly organised and detail-oriented professional with a passion for coordination and administration.

The Administration Coordinator will play a pivotal role in the effective coordination and scheduling of staff for local and interstate events, including but not limited to; scheduling staff on events, booking flights, accommodation, as well as arranging local and interstate transportation for our travelling crew, under the direction and guidance of the Administration Manager and the Operations team.

This is both a client facing and staff facing administrative role, where you will provide thorough communication of all event travel schedules to staff as well as providing our clients with all required administrative documentation to ensure the seamless delivery of services for our clients.

If you possess exceptional organisational skills, thrive in a fast-paced environment, and have a friendly and proactive nature, this is the opportunity you’ve been waiting for

**Key responsibilities include**:

- Liaise with Account Managers and clients for staffing requirements
- Manage and facilitate the booking and communication of all travel and accommodation arrangements to staff and respective clients
- Assist with and disseminate all required work health and safety documentation (SWMS) for general operations relating to live production
- Update and disseminate internal company communications, as requested.
- Answer phones and other ad hoc administration duties, as required
- Other administrative duties, as requested

**Skills and experience**
- Minimum 2 years’ experience in administration, or a similar role.
- Knowledge of and/or experience in the professional audio and live sound production industry, either in theatre or the concert touring industry is highly desirable.
- Prior rostering and scheduling experience is essential.
- Call and query handling and call resolution skills with a “can do” attitude.
- Proficient in the use of Microsoft Office Suite, and other software/systems.
- Ability to work efficiently within a team environment and with minimum supervision.
- Ability to prioritise, organise and coordinate a multiple of tasks.
- Great communication skills and ability to build strong working relationships.
- Demonstrated positive work ethic and the willingness to learn new systems.

  • Administration Coordinator

    1 week ago

    Melbourne, Australia Talent International Full time

    australia melbourne contract negotiable**The role** This Government Department is seeking an experienced Administration Coordinator to provide coordination and administrative support and guidance in relation to the registration and review of schools in Victoria. **Responsibilities** - Prepare accurate and timely replies to correspondences - Coordinate...

  • Administrative Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Trident Pest Control Full time $60,000 - $80,000 per year

    Company DescriptionResidential & Commercial Pest Control CompanyRole DescriptionThis is a full-time hybrid role for an Administrative Coordinator. The role is located in Melbourne, VIC, with the option to work from home part-time. The Administrative Coordinator will be responsible for executing day-to-day administrative tasks, including managing...

  • Administrative Coordinator

    1 week ago

    Melbourne, Victoria, Australia Pharma People Full time $60,000 - $80,000 per year

    Are you a proactive, organised, and detail-driven administrator ready to thrive in a dynamic and growing brand? We're looking for a motivated Administrative Coordinator to join the team based in Keysborough.Our client is a leading colour technology company for skin, revolutionising the modern tan, they use the highest quality ingredients and the latest...

  • Administration Coordinator

    3 days ago

    Port Melbourne, Australia Life Saving VIC Full time

    Life Saving Victoria is Victoria's peak water safety and lifesaving organisation built on the proud traditions and programs of our founding organisations, the Royal Life Saving Society - Australia and Surf Life Saving Australia. We are committed to our mission to prevent aquatic related death and injury across all Victorian communities. We are a recognised...

  • Administration Coordinator

    3 days ago

    Melbourne, Victoria, Australia PeopleCore Full time $60,000 - $80,000 per year

    Administration CoordinatorLocation: BayswaterAre you an organised and detail-oriented professional looking for a full-time administrative role? We have a fantastic opportunity for an Administration Coordinator to join a growing Car Rental business based in Bayswater. This role will primarily focus on assisting with Accounts Receivable and lodging claims with...

  • Administrative Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Deakin University Full time $96,000 - $103,000 per year

    Job no: 576979Work type: Full-timeLocation: Geelong - City, Melbourne - BurwoodCategories: AdministrationFlexible location + hybrid work arrangementsFull-time and fixed term until December 2028HEW 6 $96,276 - $103, % SuperannuationWhy work with us?At Deakin you will have access to benefits such as a variety of leave options including generous parental leave...

  • Administrative Coordinator

    3 days ago

    Melbourne, Victoria, Australia Hays | Office Support Full time $60,000 - $80,000 per year

    Step into a pivotal coordination role where your HR admin expertise and office management skills shine. Your new company Are you an experienced administrator looking for a dynamic and autonomous role within a growing organisation? We're seeking a proactive and organised individual to take ownership of office operations and support key administrative...

  • Administration Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia Treasury Wine Estates Full time

    Join to apply for the Administration Coordinator role at Treasury Wine Estates1 day ago Be among the first 25 applicantsJoin to apply for the Administration Coordinator role at Treasury Wine EstatesAbout usTreasury Wine Estates (TWE) is one of the world's largest wine companies. At TWE we are led everyday by our purpose, Boldly Cultivating. We are boldly...

  • Administration Coordinator

    3 weeks ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Join to apply for the Administration Coordinator role at Sharp & Carter2 days ago Be among the first 25 applicantsJoin to apply for the Administration Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive features.Are you an experienced operations administrator with a background in manufacturing or logistics? This is a...

  • Administrative Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia North Richmond Community Health Full time

    AtNorth Richmond Community Health (NRCH) we are proud to deliver courageoushealth and community servicesthatcollaboratively address health inequity.We nurture a workforce thatis passionate and diverse,with shared values and a strong commitment to making positive health impacts within the heart of North Richmond.With access to a variety of flexible work...