Procurement Coordinator

6 days ago

Sydney, Australia HAYS Full time

Procurement Coordinator, Large International Organisation, North Sydney/Flex WFH, up to $85K + Super

**Your new company**
Working closely in the Food and Beverage industry, This organisation is internationally recognised and provides a lot of growth and opportunities for their staff.

**Your new role**
Your duties will include but not be limited to:
Coordinate and Manage Tender/Bid Process across APAC
- Manage centralised tender documentation templates
- Manage timeline of tender
- Follow up with Business Owner to complete tender documentation template for relevant RFP
- Consult with the Legal Team to select correct contract templates to go out with the tender documentation
- Send out the tender documentation
- Consult with the Business Owner to answer any Vendor's queries/questions about tender
- Facilitate the Business Owner/ Vendor/Legal Team discussions on Contract Departures during tender process
- Ensure Vendor has included and provided the necessary tender responses in a form that BI can process
- Complete template for unsuccessful bid notification
- Preparing the Award letter
- Submit the VARQ with completed schedule template and CT

Procurement Meeting
- Schedule meetings
- Prepare agenda using template (and managing any additions to the normal agenda)
- Itemise Action Items
- Preparing Minutes of the meeting
- Monitor Savings and CT documentation completions

Contract Management
- Supporting the Business Owners in following up on unsigned agreements
- Creating and sending out of the “due to expire Vendor agreements reports” to the procurement team
- Using the expiry report to help the Business Owners scheduling the timing of upcoming RFPs

Product & Saving Administration
- Submission of new products to the online system
- Submission of CTs to the online system
- Responsible for the full life cycle of the saving process (creating, submitting, and updating records)
- Management of our Price movement files
- Auditing all entries for savings
- Providing quarterly reports for the Board Meetings on the savings
- Collaborating with the auditors on the final saving results and documentation
- Update Wrike timeline for product reviews

**What you'll need to succeed***
- Procurement contracts experience
- Experience in a corporate organisation
- Financial background will be beneficial
- Stakeholder engagement

**What you'll get in return**

You will get the opportunity to work with a fast paces and successful organisation. You will learn a lot of skills and work closely with senior stakeholders. You will be offered a competitive salary with a 6 month review bonus and a flexible working environment

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2708552

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