Personal Assistant

Location: Melbourne | Western Metropolitan

Job type: Full time

Organisation: Western Health

**Salary**: Salary not specified

Occupation: Administration/Secretarial, Human Resources, Projects

Reference: 50555

The Division of Emergency, Medicine and Access at Western Health has an exciting opportunity for an experienced full-time Personal Assistant to join our team. The Personal Assistant coordinates and provides administrative support and facilitates day-to-day organisation and divisional arrangements for the Operations Managers. The position also provides support for the Divisional Director and Clinical Services Director as required.

The role will support the day-to-day running and operations of the Division of Emergency, Medicine & Access working on a broad range of tasks under the direction of the operations manager and will work closely with the divisional leadership team. Tasks will include administrative duties, supporting daily operations, coordinating meetings and key events and maintaining effective working relationships with key stakeholders.

You should have previous experience which will encompass a wide range of administrative duties, excellent time management skills and strong attention to detail. You will have high level computing skills and sound judgement combined with the ability to use initiative. The division is committed to the professional development of its employees, as such; you will be supported to gain increased competencies in administration and support.

You will work collaboratively with other divisional and organisational Personal Assistants and be based at Sunshine Hospital

To be Successful in this Role you will have
- Excellent time management and communication skills and strong attention to detail
- High level organisational skills
- High level people skills, specifically regarding the management of relationships, both internal and external to the Division, as well as the identification of urgent and important priorities
- Sound judgement combined with the ability to use initiative
- Ability to digest, analyse and present material clearly and concisely
- Capacity to work as a team player
- Strong sense of responsibility and ability to complete tasks with mínimal supervision
- Excellent written and verbal skills
- Excellent understanding of medical terminology
- Previous experience in a healthcare sector and demonstrated record of supporting and promoting hospital processes

**About Us**

Our workforce of over 11,000 employees are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES). We value our people and provide them the opportunity to grow and develop. Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience.

Western Health is in a period of rapid growth. Our services comprise of four acute public hospitals: Footscray Hospital, Sunshine Hospital (including Joan Kirner Women's and Children's), Williamstown Hospital and Bacchus Marsh & Melton Hospital. We also operate Sunbury Day Hospital, Hazeldean, Grant Lodge Residential Aged Care, as well as community health centres in Melton, Caroline Springs and Bacchus Marsh and a range of community-based services. We care for a diverse community of more than 1 million people with complex care needs ranging from Neonates to Geriatrics.

Our employees enjoy a wide range of benefits such as:

- Professional development support
- Career advancement opportunities
- Salary packaging including novated vehicle leasing
- Work-life balance

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.