Executive Assistant, Melbourne

**Req ID**: 94147
**Department**: Enterprise Finance - Strategy, Mergers & Acquisiti
**Division**: Enterprise Finance
**Location**: Melbourne
About Us
At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.
About the Role
As Executive Assistant to the Ground General Manager, M&A (GGM, M&A), you will be responsible for supporting the GGM M&A with the day to day running of the M&A function, and handle day to day operational issues and correspondence on their behalf. This opportunity will suit someone looking for a hands on role and who thrives on providing critical administrative and operational support in a small, high performing team.
Banking is changing and we’re changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you’ll be building your future, while helping to build ours.
**Role Type**: 6 Month Secondment/Fixed Term Contract
**Role Location**: Melbourne
**Work Hours**: Full time, 40 hours per week
What will your day look like?
**This role is accountable for**:
Managing the efficient running and operation of all aspects of the GGM M&A’s mail, calendar, travel schedule and all associated logistics such as visas, transfers, and accommodation. Provide support to M&A team for international travel and logistics
Act as a primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
Autonomous and proactive management and prioritisation of the GGM M&A’s time in relation to business needs, ensuring all key meetings are set within appropriate timeframes and required briefing materials are available in advance
Managing all costs and expenditure in line with internal ANZ policies and compliance practices including corporate credit card expense coding and monitoring, invoice processing etc
General office support including data and documents management in accordance with policies
Developing engaging and productive relationships with all internal and external stakeholders and peer Executive Assistants, always displaying the highest level of professionalism
Exercising discretion and confidentiality on behalf of the GGM M&A
What will you bring?
To be successful in this role, you will ideally bring the following
- Relevant experience in providing Executive Assistant Support to Senior Executives and/or ExCo
Time management and multi-tasking abilities in a fast-paced environment
Ability to anticipate needs of the GGM M&A and broader M&A Team and act proactively
Strong focus on accuracy, policy compliance, responsiveness and resilience in addressing issues
Strong initiative and a proactive attitude (anticipating needs) to undertake value-adding responsibilities
Professional approach to work, excellent telephone manner with a high level of customer service
Ability to work autonomously, multi-task and prioritise with excellent organisational and time management skills
Excellent technical skills including advanced Word, PowerPoint, Outlook, and intermediate Excel skills
Excellent interpersonal skills - written and verbal communication
Problem solving and creating efficiencies/improving processes
Strong interpersonal skills and confidence to deal with employees at all levels, including senior executives
Confidentiality - You must be discreet with the information you are privy to - even with other executives and their EAs
So why join us?
From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.
But it's not just our customers who'll feel your impact. You'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.
We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.
Job Posting End Date
23/05/2025, 11.59pm, (Melbourne Australia)