Project Administrator

2 days ago

Perth, Australia Hitachi Rail STS Australia Pty Ltd Full time

**Description**

We are looking for a great team member - **Project Administrator**

Perth Based Role - Rivervale - free parking

Familiarity with software such as SAP, ACCONEX, Ariba is a plus;
Accountabilities include but are not limited to the following:
**Project Administration**
- Assisting with the Administrative needs of the Project by:

- Administering projects from award to completion in accordance with IMS procedures;
- Preparing external contractual correspondence including variations, quotes and reports;
- Attending client project meetings where required, follow up action items to ensure timely delivery;
- Managing project specific materials schedules and registers in accordance with TMS procedures;
- Familiarization with RTIO and Roy Hill mobilization procedures;
- Assisting the Engineering Coordinator and technical staff as required.

**Secretarial Services**

Providing secretarial support to the Project by:

- Co-ordinating and taking minutes for all internal meetings
- distributing and following up actions;
- Providing secretarial support to the senior personnel, including word processing, diary management, filing and production of documentation for outgoing correspondence, tender submissions and presentations;
- Coordinating domestic and overseas travel arrangements i.e. airlines, accommodation, car hire for ASTS Pty Ltd personnel;
- Maintaining and ordering stationery supplies;
- Receiving, actioning and maintaining confidentiality of all correspondence (both internal and external) for senior personnel;

**Document Management and Reporting**

Manage the Project document processes and materials along with Project Reporting needs by:

- Ensuring project and contractual reporting requirements are delivered on time and in the correct format;
- Holding responsibility for the tracking and transmission of project documents to allow effective record keeping for the project and client, whilst maintaining and up keeping project files;
- Supporting the weekly and monthly Project reporting requirements.

LI-YR1

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