Academic Programs Coordinator

**Job no**: 0059248
**Location**:Parkville
**Role type**:Full-time; Fixed-term for 6 months
**Faculty**:Faculty of Medicine, Dentistry and Health Sciences
**Department/School**:Department of Medical Education, Melbourne Medical School
**Salary**:UoM 6 - $96,459 - $104,413 p.a. plus 17% super
- Oversee the portfolio of student awards, scholarships, and bursaries at the Melbourne Medical School, ensuring high-level service and compliance across graduate courses, and coordinating key academic processes.
- Play a central role in enhancing the academic journey of students by managing significant educational awards and contributing to quality assurance and process improvements within a leading medical education institution.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

**About the Role**
The Academic Programs Coordinator manages a comprehensive portfolio of student awards, scholarships, and bursaries.

This role encompasses high-level service delivery across various course-related processes for both prospective and current students and staff, serving as a central point of contact for graduate award courses.

The coordinator ensures compliance with funding guidelines and coordinates critical academic and administrative processes throughout the student lifecycle, actively enhancing quality assurance and process improvements in collaboration with school departments and health partners.

Your responsibilities will include:

- Coordinate and the Medical School’s scholarships, bursaries and prizes.
- Provide secretarial support for the Medical School’s Scholarship, Bursary Allocation Committee, Graduate Programs, and Executive Education Committee.
- Develop and maintain strong working relationships with key stakeholders across the School, Faculty and University.

**Who We Are Looking For**
You will possess a degree and relevant work experience or a comparable combination of training and experience, with a customer service-focused approach and a commitment to providing high-level support to all stakeholders.

Your skills will include excellent problem-solving, organisation, and the ability to operate autonomously and lead processes within complex team environments.

You are expected to have excellent communication skills, a keen attention to detail, and proficiency in high-level computer use, especially spreadsheets, with experience in university systems and course approval processes being desirable.

You will also have:

- A degree and subsequent relevant work experience, or an equivalent combination of relevant experience and/or education/training.
- An ability to exercise sound judgement and to maintain confidentiality.
- Excellent problem solving and organisation skills.
- Demonstrated experience developing, implementing and maintaining business processes.

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - The Department of Medical Education**
The Department of Medical Education at the Melbourne Medical School is a leader in 21st-century medical education, delivering the innovative Doctor of Medicine (MD) course and conducting impactful research. We offer a range of postgraduate and professional development programs for health professionals, focusing on clinical teaching, leadership, and research. Our research interests encompass work integrated learning, curriculum assessment and evaluation, healthcare communication, and student engagement. Joining our team means being part of a dynamic community dedicated to excellence, with opportunities to shape the future of healthcare education and research.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the communit