
Administration Officer
7 days ago
**Administration Officer - Councillor and Executive Support**:
**Job no**: 497978
**Work type**: Temporary Full Time
**Classification**: Band 5 ($74,858- $84,918 pa)
**Categories**: Administration & Support
**Create our future together at the City of Greater Geelong**
At City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering over 130 services to our rapidly growing population and working hard to protect and improve what it is that makes Greater Geelong on Wadawurrung country such a great place to live, work and study.
We’re going through an exciting period of change that will help us serve our community better. From digital modernisation to the contemporary, sustainable office we've built in Central Geelong, now more than ever is a great time to join our team at the City of Greater Geelong.
Our Community is made up of diverse people from all walks of life, and it’s important to us that our workforce represents and celebrates this strength.
We encourage great people from all backgrounds to join us. We encourage authenticity, because inclusion makes us stronger.
If you’re excited about working together to create a Clever and Creative Greater Geelong, and joining a workplace where all people can thrive, then hit **apply** - we’d love to meet you
**About the role**
In this role, you will provide general administrative and business support to the Mayor, Councillor & Executive Support Unit, including drafting correspondence on behalf of Council, preparation of reports, and support for meetings and events.
Key responsibilities include:
- Assist with the preparation of Wurriki Nyal meeting rooms and associated amenities as required as per meeting plan and in line with any predetermined risk related requirements.
- Support process reviews on a project basis to identify and implement improvements to business processes.
- Assist with coordinating diary appointments via the processing of invitations to the Mayor, Councillors and CEO, and follow up with attendance at functions including registration, travel & accommodation, etc.
- At times, assist in preparation of reports detailing Councillor expenditures (e.g. phone, taxi, travel etc.).
- Assist the preparation of research and briefing notes as requested by the Manager Mayor & Councillor Support for Councillors.
- Support Councillor inbox triaging and request management when required and requested from the team.
- Input data and record correspondence, requests and invitations using corporate (Rex and Pathways) and MS office software.
**About you**
To be successful in this role, you will have significant business administration experience in a complex organisation.
Essential Experience:
- Ability and confidence in working in a time sensitive environment with attention to detail.
- Ability to connect with people through well-developed verbal and written communication ensuring accuracy and an approachable style.
- Professional presentation and courteous manner enabling professional, flexible and friendly working relationships.
- Awareness of the cultural and community responsibilities of civic office.
- Experience in contributing to a positive and flexible team environment.
- Victorian Drivers Licence.
**A career with us**
With flexible working options, our people have choice in how and where they work. Our employees connect with us from across the Greater Geelong region and beyond.
Central Geelong-based City employees are now based in our new Civic Precinct, Wurriki Nyal. Meaning ‘speak and talk together’ in local Wadawurrung language. Wurriki Nyal sets the benchmark for what a sustainable, inclusive and culturally safe workplace can be, including industry leading sustainability standards, a flexible and people-focused design, safe and inclusive spaces and public realm.
We’re committed to supporting better accessibility for our customers and our people. We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process, as well as how this role can be flexible for you.
We offer:
- flexible work arrangements including RDO options in specified work areas
- salary sacrificing and novated lease options
- cultural and ceremonial leave
- study leave
- paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
- IVF, surrogate and miscarriage bereavement leave
- training and career development opportunities
- a healthy and safe environment
- our employee wellbeing program
- corporate membership rates at Swim Sport and Leisure facilities
- unlimited access to LinkedIn Learning
**Applications and Enquiries**
- We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and w
-
Administration Officer
3 days ago
Geelong, Australia HAYS Full timePermanent ongoing, full time opportunity in Geelong ! **Your new company** Hays are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Western Victoria & Geelong. I am currently partnered with a Processing & Exporting company, who...
-
Administration Officer
1 week ago
Geelong, Victoria, Australia Davidson Group Services Full timeAn opportunity to join a growing not-for profit organisation- Values lead service organisation with a focus on marine environment protection- Office location in Geelong, Victoria with some WFH flexibilityA unique opportunity to work as an Administrative Officer in Geelong for a not-for profit organisation whose focus is oil spill response capability for...
-
Administration Officer
2 weeks ago
Geelong, Australia HAYS Full timeBusy and varied role. Broaden your skills and experience within a supportive team. **Your new company** Hays is currently partnered with a sustainably sourced production company to recruit an Administration Officer in a temporary capacity, with the potential to move permanent. This company is passionate about looking after the land through a focus on...
-
Administration Officer
2 weeks ago
Geelong, Australia St John of God Health Care Full timeYour role at St John of God Health Care Social Outreach As Administration Officer, you will provide high quality administrative and clerical support to the service, including providing a welcoming environment for clients, their families and their carers who attend the service and supporting service caregivers with administrative and clerical tasks. The...
-
Office Administrator
2 weeks ago
Geelong, Victoria, Australia Walkers Full timeOverviewWalkers: Plaster, Tiles, Insulation and Cladding are one of the region's leading family owned and operated companies for both supply and installation of building products.The role is Full Time, working from the office, 37.5hrs per week (7.00am to 3.00pm Mon – Fri) and would be best suited to an experienced administrator with at least 3-5 years of...
-
Office Administrator
2 weeks ago
Geelong, Victoria, Australia Walkers Full timeOverviewWalkers: Plaster, Tiles, Insulation and Cladding are one of the region's leading family owned and operated companies for both supply and installation of building products.The role is Full Time, working from the office, 37.5hrs per week (7.00am to 3.00pm Mon – Fri) and would be best suited to an experienced administrator with at least 3-5 years of...
-
Administration Officer
2 weeks ago
Geelong, Australia Department of Families, Fairness and Housing Full time**THE ROLE** The Administration Officer is a position in some Orange Door sites. The position will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position has key functions in supporting service access and the workforce, as well as providing a point of contact for key...
-
Administration Officer
1 week ago
Geelong, Victoria, Australia Department Of Families, Fairness And Housing Full time**THE ROLE**The Administration Officer is a position in some Orange Door sites. The position will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position has key functions in supporting service access and the workforce, as well as providing a point of contact for key...
-
Office Administrator
24 hours ago
Geelong, Australia Burnett's Plumbing Supplies Full time**Office Administrator** **Location**: Geelong, VIC **Company**: Burnett's Plumbing Supplies **Employment Type**: Full-Time / Part-Time/ Casual - **Looking to kick-start or grow your admin career in a supportive, local team? Come join a well-established local business supporting the plumbing trade since 1987!**_ **About Us** Burnett’s Plumbing...
-
Administration Officer
2 weeks ago
Geelong, Australia Davidson Group Services Full timeAn opportunity to join a growing not-for profit organisation - Values lead service organisation with a focus on marine environment protection - Office location in Geelong, Victoria with some WFH flexibility A unique opportunity to work as an Administrative Officer in Geelong for a not-for profit organisation whose focus is oil spill response capability for...