Service / Office Administrator

1 day ago

Epping, Australia Ramadge Electrics Full time

Due to continued growth Level Electrical & Automation Epping is looking for a part time service administrator to join our fast-paced, dynamic team. The role will provide admin, scheduling and bookkeeping services to the business to ensure back of house functions are efficient.

Working hours for this position are flexible, with a minimum of 35 hours per week and the potential for additional hours as the business grows.

This part-time role requires expertise in bookkeeping, specifically experience using Xero. Knowledge of Ascora or other job management software such as Simpro or ServiceM8 is essential.

**The role includes the following;**
- Provide general office administration support to ensure strong customer communication, satisfaction and smooth running of business operations.
- Generate purchase orders and receipt supplier invoices.
- Manage weekly payroll, including processing employee salaries and ensuring accurate and timely payments.
- Manage Accounts Payable and Receivable, including invoice processing, vendor payments, and customer invoicing.
- Perform Bank Reconciliations to ensure accurate financial transaction recording and resolve discrepancies.
- Prepare and lodge BAS (Business Activity Statement), IAS (Installment Activity Statement), and PAYG (Pay As You Go) with the ATO (n compliance with relevant regulations.
- Manage Superannuation payments, ensuring compliance with regulations and accurate recording of contributions.
- Reconcile credit card transactions, ensuring accuracy and resolving any discrepancies.
- Schedule preventative maintenance jobs and ensure the Electricians know where they are scheduled for each day.
- Keep maintenance electronic forms up to date and keep track of where the jobs are up to.
- Complete Invoicing and ensure we have purchase orders for each job.
- Ensure jobs have the correct time and material allocated to them.
- Ensure procedures are created and kept up to date for each task.
- Other general admin duties as required by the director.

**Requirements**:

- At least 3 years experience in a similar role
- Experience using Xero
- Experience using a job management system and scheduling

**Job Type**: Part-time

Pay: $32.00 - $36.00 per hour

Expected hours: 30 - 35 per week

Application Question(s):

- What job management systems have you used?
- What accounting packages have you used?

**Experience**:

- Office administration: 2 years (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

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