Project Coordinator

As the Project Coordinator, you will work closely with the Project Manager in the development of all aspects of projects, including scope, cost, budget and funding, timing, construction and engagement and liaison with user groups and other external project stakeholders where applicable for a large, complex ICT project, whilst at all times maintaining a customer focus.

**Your key accountabilities as Project Coordinator will include**:

- Work closely with the Project Manager to ensure projects are developed to align with agreed objectives and requirements.
- Assist and support the appropriate Project Team in engagement activities with internal and external project stakeholders to ensure the project is developed to align with agreed objectives and requirements.
- Support effective communication and liaison processes with project stakeholders including internal staff, management, and other external project stakeholders are implemented.
- Support and assist the delivery of the project, including alignment to project scope, budget (including budget reconciliations), and project management of contracts, contract payments and administration in conjunction with Project Manager.
- Assist with the preparation of project reporting mechanisms and ensure they are communicated with internal and external stakeholders as required, including reporting for project delivery office and coordination of external assurance requirements.
- Prepare early versions of project documentation in line with QGCDG and PRINCE2 project methodology requirements.
- Ensure, in conjunction with Project Manager, that project resources are efficiently and effectively managed including updating the project schedule when required.
- Prepare and maintain project board documentation including maintenance of the project actions register and coordination of the project risk and issues register.
- Carry out other duties as deemed reasonable and appropriate to the role as directed from time to time.

**Key Capabilities reuired for the role**:
Your suitability for this role will be assessed as follows:

- 5 years' experience in a Project Coordinator role or similar.
- Demonstrated high level interpersonal and communication skills to develop relationships with team members and stakeholders and deal with issues of a sensitive nature.
- Proven ability to coordinate projects and delegate activities to meet outcomes within required time frames.
- Coordination of project finances including invoice reconciliation, payments and budget balancing
- Demonstrated written and verbal communication skills, to ensure clear and concise information is presented to the team, manager and customers.
- Ability to research current information relating to contract administration legislation, policies and practices.
- A basic understanding of contract management and administration and understanding of contract documents.
- An understanding of the requirements and management of project boards.
- Ability to analyse, prepare and generate comprehensive reports/documentation in relation to contract administration.
- Knowledge of meeting procedures, recording and production of agenda/minutes and management of subsequent project action registers.
- Contributing to the continuous improvement of quality processes, products and services, as identified through facilitating review, product analysis, client survey analysis and other research and benchmarking activities, which help establish requirements for the implementation of changes

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Your interest will be treated in the strictest of confidence.