Administration Officer

3 days ago

Traralgon, Australia Toyota Material Handling Australia Full time

**About the Role**:
TMHA’s Traralgon Branch are seeking a highly organised and detail-orientated Administration Officer to join the team on a full-time permanent basis. Reporting directly to the Branch Manager, the Administration Officer is responsible for the day to day administrative and operational activities of the Branch. This position plays a key role in ensuring smooth communication and process coordination between the different Branch functions.

**Key Duties and Responsibilities**:

- Greeting and signing in visitors to the Branch, actioning their enquiries in a professional and courteous manner.
- Managing incoming calls and assisting with internal and external enquiries.
- Manage incoming mail from all sources.
- Assist with incoming/outgoing correspondence to customers, suppliers, and technicians.
- Assist with incoming parts and equipment sales enquires in line with branch processes.
- Provide assistance in relation to processing invoices; accounts receivable and payable.
- Provide ad-hoc assistance with spare part enquiries and processing. Including handling spare parts enquiries, parts interpretation, quoting on parts and processing orders where required.
- Provide assistance in relation to the allocation of breakdowns, scheduling maintenance and other repairs to Field Service Technicians - coordinate work in progress jobs, effectively communicate with technicians about necessary information required for upcoming jobs.
- Maintenance of various databases/registers and systems in in accordance with TMHA requirements.
- Assist and support when requested, the Branch Manager and Service Supervisor with implementing key projects or initiatives within the Branch.

**Skills & Experience Required**:

- Cert III or IV in Business Administration highly regarded.
- Proven experience in a similar role.
- Strong customer service skills and attitude.
- Excellent communication and interpersonal skills.
- High level of computer literacy, including experience with Microsoft Office suite.
- Experience with ERP system such as Movex (M3), SAP or similar.
- Previous experience in a fast paced working environment, with an ability to manage multiple tasks simultaneously.
- Previous exposure to parts administration is desirable.

**About TMHA**:
Toyota Material Handling Australia (TMHA) is Australia's number one forklift company and is the exclusive Australian retailer for Toyota Industrial Equipment. We pride ourselves on being a strong, family orientated, financially secure business with a great future and prime focus on the development of our people.

**Our Commitment**:
**How to Apply**:

  • Administration Officer

    2 weeks ago

    Traralgon, Australia Medical & Aged Care Group Full time

    **Administration Officer**: **Traralgon Aged Care**: Full time Position Available - business hours This is a fantastic opportunity to work in our residential home with excellent support from management and high staff morale. Dynamic and fast pass role for an Administration officer, in an amazing Aged Care Facility We are devoted to creating a warm and...

  • Administration Officer

    5 days ago

    Traralgon, Victoria, Australia Latrobe Regional Health Full time $60,000 - $80,000 per year

    About the roleAre you seeking a rewarding and diverse Administration Officer role in a leading regional hospital? Join the Gippsland Regional Public Health Unit at Latrobe Regional Health, where we value our employees by providing a safe and supportive workplace culture that enables you to thrive.Latrobe Regional Health (LRH) is looking for Administration...

  • Administration Officer

    2 weeks ago

    Traralgon, Victoria, Australia Latrobe Regional Health Full time $60,000 - $80,000 per year

    About the roleAre you seeking a rewarding and diverse Administration Officer role in a leading regional hospital? Join the Palliative Care Consultancy team at Latrobe Regional Health, where we value our employees by providing a safe and supportive workplace culture that enables you to thrive.Latrobe Regional Health (LRH) is looking for Administration Officer...

  • Contracts Administration Officer

    2 days ago

    Traralgon, Australia Gippsland Water Full time

    Are you known for your strong administration skills especially in contract administration? Do you thrive on delivering fantastic customer service? Able to work both independently and within a team to achieve common goals? **Our organisation** We take pride in our place in the Gippsland community. We are a quality essential service and support the health,...

  • Box Office Administrator

    4 days ago

    Traralgon, Australia LaTrobe City Council Full time

    **Box Office Administrator** **Permanent Part Time - 15 hours per week** **Band 4 Salary Range: $37.25 per hour plus 12% superannuation** **Location - Gippsland Performing Arts Centre Traralgon** **Department: Creative Venues Events & Tourism** **_Do you want to make an IMPACT? _** **An exciting opportunity exists for a Customer Service Officer at the...

  • Contracts Administration Support Officer

    2 weeks ago

    Traralgon, Australia Gippsland Water Full time

    Are you known for your strong administration skills? Do you thrive on delivering fantastic customer service? Able to work both independently and within a team to achieve common goals? If so, we want to hear from you! **Temporary, full time, office-based position until 30 June 2026** **Our organisation** We exist to deliver reliable, high-quality water,...

  • Box Office Administrator

    1 week ago

    Traralgon, Victoria, Australia Latrobe City Council Full time $45,000 - $60,000 per year

    Box Office AdministratorPermanent Part Time - 15 hours per weekBand 4 Salary Range: $37.25 per hour plus 12% superannuationLocation - Gippsland Performing Arts Centre TraralgonDepartment: Creative Venues Events & TourismDo you want to make an IMPACT?An exciting opportunity exists for a Customer Service Officer at the Gippsland Performing Arts Centre in...

  • Administration Leader

    7 days ago

    Traralgon, Australia Benetas Full time

    Traralgon, VIC, Australia, 3844 - Administration / Customer Service - Residential Services - Permanent - Closing on: May 23 2025 **Administration Leader** - Senior Administrative Opportunity - Working at Residential Services Home in Traralgon - Permanent full-time role working 9am - 5pm Monday to Friday **What you do matters** Are you looking for a job...

  • Business Administration Trainee

    2 weeks ago

    Traralgon, Australia St Pauls Anglican Grammar School Full time

    **Reports to: Executive Assistant to Principal and Business Manager** **Department: Reception and Administration** **Campus: Traralgon **Primary Purpose**: **This is a 12 month traineeship in Certificate 111 or 1V in Business depending on prior qualifications.** The primary purpose of this position is to provide confidential administrative and secretarial...

  • Business Administrator

    2 days ago

    Traralgon, Australia Bupa Full time

    **About the Home** Discover the elegant Bupa Traralgon, a modern care home in the East Latrobe Valley on the north east side of Traralgon, a short drive from the centre of town. Bupa Traralgon is surrounded by green fields and private residential homes. We have lovely, landscaped gardens, a covered terrace and a Men’s shed for you to enjoy. The home...