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Executive Assistant

3 weeks ago

Adelaide Region SA, Australia HAYS Full time

Join a State Government Department on a Short Term Assignment to provide Executive Support

**Your new company**
This State Government Department are working to support South Australians across all life stages from childhood to adulthood, by providing access to essential integrated services. They are committed to providing support that every child needs towards their aspirations. The Director is seeking an experienced Executive Assistant to join the team to provide temporary support.

**Your new role**
You will be providing a range of support across personal assistant, secretarial and administrative tasks to the director and Assistant Director. Your tasks will be varied within this role but may include the following:

- Management and coordination of the Director’s diaries
- Ensuring relevant meeting papers and information is ready along with booking of meeting rooms
- Preparing correspondence including report and briefings ensuring they meet with department standards and requirements
- Maintaining contact lists, information storage and file tracking
- Providing financial support including monitoring invoices, accounts payable, reconciliations, staff timesheet approvals.
- Booking Travel Arrangements
- Working within Microsoft Excel to create Dashboards and Registers

**What you'll need to succeed**
- Previous Experience supporting Executive staff
- Effective and professional communication across written and verbal means.
- Previous experience working with Baswear and booking travel arrangements
- High level Microsoft Excel experience with knowledge on creating Dashboards and Registers.
- A current Working with Children Check

**What you'll get in return**
A short term temporary assignment (approx. 6-8 weeks) with an hourly payrate of $47 + Super per hour.

Temporary and Contract workers through Hays also enjoy a wide range of benefits including:

- Weekly pay cycles
- Nominated choice of Superannuation fund
- Online Timesheet submission and approval
- No hidden feed or costs for our services
- An online training platform to upskill yourself
- Regular contact with local Adelaide consultants throughout the duration of your assignment

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2748576