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Executive Assistant

2 weeks ago

Adelaide Region SA, Australia MinterEllison Full time

Work for a Top Tier Law Firm | Excellent benefits | 12 month FTC

MinterEllison is Australia’s largest law firm and provides legal and consulting services.

Purpose is at our core. We create lasting impacts with our clients, our people and our communities. Our teams collaborate and deliver to our Purpose, and consistently work to embed our values into everyday actions. Clients rely on our expertise and insights. They value our responsive, creative and commercial approach. We are curious by nature, diverse in our disciplines and authentic in our relationships.

Diversity and inclusion is at the core of our Purpose and informs the way we work with each other, our clients and in the community. We know that when we bring together diversity of thinking, skills, experience, gender identity, backgrounds and orientations, we get better results.

**Your role**:
A great 12 month FTC opportunity exists in our Project Solutions team (within our broader Capital Markets & Corporate business line) for an Executive Assistant with a desire to provide a high level of secretarial and administrative support to a busy and successful team of senior practitioners.

You will collaborate with other Executive Assistants in the team to support each other and the team as a whole. Some of your responsibilities will include:

- drafting correspondence, document preparation (including the use of precedents) and complex amendments
- proactive diary management and coordination of meeting/travel arrangements
- liaising with clients as directed by senior practitioners and maintaining client databases and key contact information
- assist with co-ordination of tenders, pitches as required
- file management including opening and closing files, electronic and physical filing
- co-ordinating end of month billing
- client and group reporting
- reconciliation of corporate AMEX expenses using Concur
- general administrative tasks
- other ad hoc duties as required

**What you need**:

- self-motivated and an ability to work autonomously with mínimal direction
- flexibility and the ability to work under pressure and manage conflicting priorities
- exceptional organisational skills and ability to multi-task, prioritise and delegate
- a high level of accuracy and attention to detail
- a strong client focus and demonstrated ability to form enduring relationships with team members and clients (both internal and external)
- a proactive approach and demonstrated initiative
- resilience and a commitment to excellence that matches our own
- pride in your work

**Why MinterEllison**:
MinterEllison is recognised annually as a Top Attraction Firm by Lawyers Weekly as voted by our peers. We are a WGEA Employer of Choice for Gender Equality in Australia and we hold Gold employer status with the Australian Workplace Equality Index (AWEI).

We make diversity in all its forms central to collaboration. This is why we offer hybrid working options to encourage balance, wellbeing and support for sustainable ways of working. We offer up to 20 weeks paid parental leave for the primary carer within the first 24 months following birth or adoption, and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

**How to apply**: