Executive Assistant

16 hours ago

Brisbane, Australia EDL Full time

The administrative assistant will provide administrative support to the corporate services and energy markets teams, with particular emphasis on supporting communications and public affairs activities.

**General responsibilities**:

- Calendar and diary management for executives, including co-ordinating internal and external meetings for executives
- Make travel arrangements (domestic and international), accommodation and business appointments for executives
- Process credit card statements and expense claims (including foreign currency) for executives
- Administrative tasks related to the functional responsibilities of the corporate services and energy markets departments, such as compilation of reports, word processing, administration, raising purchase orders and accounting for expenses
- Establish and maintain procedures and filing systems which are appropriate for the Group and are in keeping with company guidelines issued by EDL

**Communications**:

- Develop and maintain an annual global calendar of events
- Assist the Head of Communications with event management for internal and external events such as (but not limited to) International Women’s Day, NAIDOC week, R U Ok? Day
- Organise merchandise, banners and other materials for conferences and events
- Engage key stakeholders from other departments (HSE, engineering, projects, operations, legal etc.) to ensure their timely input into submissions for Pulse
- Develop and maintain a spreadsheet of EDL conference participation
- Develop and maintain a spreadsheet of community and local commitments from tenders
- Project management on an ad hoc basis such as website redevelopment, site openings, document management, intranet redevelopment, professional photography
- Directing and managing responses to website enquiries
- Assist with compilation of documentation and/or presentations that support the group’s activities
- Supporting and coordinating reporting requirements

**General**:

- Work closely with the other executive assistants and administrators and provide support as required, including participating in the reception lunch cover roster
- Contribute to overall coordination of domestic and international travel for the group
- Delegated signing authority to $3,000 for relevant cost centres
- Support and comply with EDL’s policies and procedures as advised and documented in the employment policies as amended from time to time and as directed by manager
- Proactive and pre-emptive
- Accurate and attentive to detail
- Flexible and able to work calmly and effectively under pressure with changing priorities
- Friendly and approachable, and able to contribute to the spirit of co-operation and understanding within the group
- Ethical, with high personal standards
- Previous experience within an executive environment, supported by substantive administrative experience at a senior level
- Experience in event management and coordination
- Formal management or administrative qualifications advantageous but not essential
- Advanced computer literacy in Word and PowerPoint is essential, and a working knowledge of other Microsoft programs and desktop publishing packages would be advantageous
- Job Identification
- 1250
- Posting Date
- 01/12/2025, 04:04 PM
- Regular or Temporary
- Temporary
- Locations
- Level 6, 1 Eagle Street, Brisbane, Queensland, 4000, AU

(On-site)

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