Personal Assistant

Company Description
**Your New Opportunity at Nine.**

Nine Publishing is seeking a Personal Assistant to primarily support the Executive Director. The Personal Assistant will also be responsible for the smooth operation of the Executive Editors office.

The position provides high-level executive support to the Executive and day-to-day office management and reception duties. Reporting directly to the Executive Editor, the role involves confidential, high-level information as well as engagement with executive and community stakeholders.

This is a diverse, hands-on role which requires professionalism, interpersonal skills, energy and attention to detail.

**Job Description**:
Day to day you will be responsible for:

- Provide quality and timely administrative support to Executive.
- Maintain and coordinate an effective calendar system, ensuring the Executive’s competing demands are effectively managed.
- Making travel arrangements and detailed travel itineraries
- Maintain the current filing and database system
- Uphold a strict level of confidentiality
- Acting as the point of contact between the Executive and their internal or external colleagues
- Organising meetings and booking meeting rooms
- Producing reports and presentations
- Maintain a high level of awareness of matters coming into and out of the Executive’s office to effectively respond to enquiries and exercise sound judgement on the manner of response.
- Managing expenses through Concur system
- Keeping the Executive across invitations and events, and looking after the RSVP’s on their behalf
- Attending meetings when necessary and taking key notes as well as actioning any action items

**Qualifications**:
**Enough about us, let's talk about you**

In order to succeed in the role, you will have:

- Proven experience as a Personal Assistant reporting directly to an executive
- Advanced GSuite skills, with an ability to become familiar with firm-specific programs and software
- Proficiency in collaboration and delegation of duties
- Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanour
- Ability to establish strong internal and external relationships and networks
- Working with people from a diverse range of backgrounds and cultures, you will have a proven
- capacity to relate to others at all levels.
- Aptitude to think quickly, decisively, efficiently and effectively under pressure.
- Ability and willingness to foster and initiate continuous improvement in systems and procedures.

Additional Information
**Life at Nine.**

Nine is Australia’s largest locally owned media company - the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment. We pride ourselves on creating the best content, accessed by consumers when and how they want across Publishing, Broadcasting and Digital.

Nine is a people business. Being part of the team means you’ll be in a culture that promotes creativity and innovation, diversity and inclusion, is open to feedback, rewards impact and ensures everyone is heard. You’ll also receive:

- Career development and quality training
- Up to 16 weeks paid primary carer’s parental leave
- Discounts on lifestyle, entertainment, and leisure memberships, including health insurance, dental and gym
- Access to Future Women - a movement to help women connect, learn and lead through unique content and events.
- Hybrid Working/Flexible working
- Discounts on products and services with corporate partners

**Our Commitment to Diversity and Inclusion**:
**Nine’s Workplace Condition of Entry**:
Nine is committed to maintaining a safe and healthy workplace and doing what is reasonably practical to protect our people, including visitors to all Nine sites and events.

Disclaimer: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes