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Personal Assistant

2 weeks ago

North Lakes, Australia Auto & General Insurance Full time

**About us**

At Auto & General (A&G), we provide smarter products and solutions to safeguard our customers in their time of need. Our range of general insurance products protect customers on the road, at home and on holiday with various Car, Motorcycle, Home, Contents, Pet and Travel Insurance products as well as Roadside Assistance.

**The role**

Due to an internal promotion, we are seeking a motivated and professional Personal Assistant. As the PA you will need to anticipate and prioritise the Associate Director’s needs with your knowledge and awareness of the key initiatives and challenges in our business environment.

Your primary function will be to support the Associate Director and team in areas such as interaction with senior management; communications; staff events; presentations; scheduling internal and external meetings; management of travel itineraries; follow-ups with key projects; co-ordination of CEO papers and updates to the Board of Directors.

Provide support to the Associate Director and team, including.
- Coordination of meetings, meeting minutes, and department actions.
- Calendar management, liaising with internal and external stakeholders.
- Coordination of team offsites and team building initiatives for both departments and providing support to the division EA for division-wide initiatives.
- Co-ordination and routines for regular communication
- Implement, monitor, and maintain departmental dashboards, organisation charts, reporting, and intranet pages.
- Coordination of HR forms and processes, ensuring the timely submission of electronic forms in conjunction with Payroll, HR, and Workforce Planning.
- Coordination and monitoring of progress of IT and facilities requests.
- Support the Division EA in overseeing department Reward & Recognition budgets, expenditures, gift purchases, and registers.
- Support the Division EA in the monitoring of departmental cost centre expenditure and ensuring timely processing of expense claims and credit card reconciliation in line with company policy.
- Provide assistance with business unit events and engagement initiatives including End of Financial Year and End of Year Celebrations.
- Travel arrangements including accommodation, hire cars, transfers, and chargebacks.
- This role will be based out of our North Lakes office with occasional travel to our Kawana & Toowong offices. Leadership and work direction for 1x admin support

**What experience you’ll bring**
- Previous experience in a secretarial/administrative role.
- Proven diary management and organisational skills.
- Excellent written, interpersonal, and verbal communication skills, with proven ability to build and maintain relationships across all levels of the organisation.
- Experience with Google software suite is an advantage.
- Resourceful and logical thinking with excellent attention to detail. Enthusiastic self-starter with an excellent ability to multi-task, prioritise and work under pressure.

**Our perks**
- **Extra leave**:

- Enjoy additional leave days on us You’ll receive a paid ‘ME’ day and one paid volunteer leave day annually. Team members can also purchase up to two additional weeks of leave per year.
- **Paid parental leave**:

- We support our new parents with paid parental leave and other benefits.
- **Workplace giving**:

- If you’re passionate about a cause, then we are too - we offer workplace giving and we’ll dollar match your donations to registered charities.
- **Development opportunities**:

- We’re championing your development with internal programs and access to a wide range of online courses.
- **Employee discounts**:

- You’ll receive discounts on Budget Direct insurance products.
- **Reward and recognition**:

- We reward high performance with employee recognition, reward and incentive schemes.
- **Onsite facilities**:

- There’s excellent end-of-trip facilities on offer and private spaces for nursing mothers.
- **Get social**:

- Join our vibrant social and community activities including annual celebrations, family fun days and regular events across each of our sites.
- **Perks App**:

- Access to an employee benefits and discounts app called ‘Perks’ offering your great discounts, offers and programs across a range of areas.

**Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.**

*A note from Auto & General to recruitment agencies: We politely ask that you avoid making any approaches or sending any unsolicited resumes to our Recruitment Team or Hiring Leaders across our business. Auto & General is not responsible for any fees related to unsolicited resumes.