Company Secretariat Administrator

2 weeks ago

Sydney, Australia GHD Full time

**At GHD, we don’t just believe in the power of commitment, we live and breathe it every day**

That’s why we pledge to support and empower all of our people to make a positive impact, working with the right technology and training to bring ideas and projects to life.

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.

**Who are we looking for?**

We’re looking for a numerically minded **Company Secretariat Administrator**to join our close-nit team in our Sydney office.

**In this diverse role you will**:

- Assist the Share Registrars in managing the Share Registry function, helping with share offers, share sales, dividend payments, share proceeds receipting and shareholder loan administration.
- Maintain shareholder records.
- Monitor and prioritise for action the Share Registry inbox.
- Assist the Share Registrars with electronic filing.
- Assist the Share Registrars prepare responses to shareholder questions.

**What would you bring to the team?**
- A certificate in administration, bookkeeping or similar with a strong aptitude for numerical work and problem solving.
- Some experience working in customer service with the ability to manage confidential information.
- Be meticulous with attention to detail, a proactive mindset who is passionate to plan, prioritise and be results and team orientated.
- Fosters building positive relationships as well as working well under pressure with deadlines
- Client centric ethos

**Contact**:Lloyd Hall-Towers
- Talent Acquisition Business Partner or Preeti Kumar - Assistant Company Secretary

GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office.

We respectfully ask that no agency resumes be presented at this stage.

LI-LH1
LI-Remote

  • Team Assistant

    2 weeks ago

    Sydney, Australia Hatch Full time

    ** This role is at AGL (not for Hatch)** Hatch is supporting AGL to find a great Team Assistant - Company Secretariat to join their Administration team. Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like AGL. **About the role at AGL** A Team...

  • Governance Advisor

    1 week ago

    Sydney, Australia JLegal Australia Full time

    **Job Information**: Industry **Financial Services** *** Salary **$135,000** *** City **Sydney** *** State/Province **New South Wales** *** Country **Australia** *** Zip/Postal Code **2000** **Company Secretariat & Governance Advisor, ASX:50 Financial Services Organisation** - Leading ASX:50 Financial Services organisation - Enjoy flexible...

  • Team Administrator

    1 week ago

    Sydney, Australia Baker McKenzie Full time

    **Why Baker McKenzie?** At Baker McKenzie not only do we pride ourselves on leading pay and a great culture, joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. We are committed...

  • Secretariat/administration Support

    2 weeks ago

    Sydney, Australia The Royal Australasian College of Physicians Full time

    Posted: 02/07/2025 Closing Date: 30/07/2025 Job Type: Fixed Term Contract Location: Sydney CBD Job Category: Administration and Office Support **About the RACP** The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to...

  • Secretariat Coordinator

    7 days ago

    Sydney, New South Wales, Australia Buscojobs Full time

    Location: Sydney CBD – Hybrid flexibilityContract: 12-month contract with view to further extensionHourly Rate: $ $71.11 per hour + superOur Federal Government Client is an independent agency that promotes efficiency and increased transparency in the delivery and funding of public health and aged care services across Australia.The Office of the CEO (OCEO)...

  • Board Coordinator and Secretariat Assistant

    2 days ago

    Sydney, Australia Allianz Australia Full time

    At Allianz, we care for all the things that make you, you. For feeling like you belong. For a place where learning never stops. For growing new skills and opening up exciting possibilities. For your curiosity to thrive and help transform an industry. And when life twists, there’s flexibility for balance and the support you need. We know that flexible work...

  • Company Secretary

    4 days ago

    Sydney, Australia Lendlease Full time

    Lendlease is seeking an experienced Company Secretary to provide company secretariat and governance support to Lendlease’s Australian businesses, including its Investment Management business unit, ensuring corporate governance procedures are met. The Company Secretary will be part of a highly collaborative and supportive Lendlease Secretariat team. The...

  • Aps5 Secretariat Officer

    6 days ago

    Sydney, Australia HAYS Full time

    APS5 | 6-month contract | Sydney CBD | $55 per hour plus super | Federal Government **Your new company** **Your new role** As an APS5 Secretariat Officer you will: - Provide comprehensive administrative support to ensure efficient operations. - Coordinate meetings, including scheduling and planning. - Assist in project planning and execution to meet...

  • Company Secretary

    3 days ago

    Sydney, Australia Westpac Full time

    Sydney location - Permanent, full time - Hybrid working environment **How will I help?** The role has responsibly for end-to-end support of the Boards of the Funds Management entities, which meet concurrently, under the oversight of the Head of the Wealth Services Secretariat. This role is supported by a Board Liaison Manager. Some of your key...

  • Secretariat Services Coordinator

    1 day ago

    Sydney, New South Wales, Australia beBeeCoordination Full time $63 - $71

    We are seeking a highly skilled Coordinator to join our team, supporting the delivery of secretariat services.The Role:This APS6 Coordinator position plays a vital role in driving operational efficiency and effectiveness within our agency.Key Responsibilities include:Managing statutory body service delivery, ensuring seamless execution and timely...