Board Coordinator and Secretariat Assistant

At Allianz, we care for all the things that make you, you. For feeling like you belong. For a place where learning never stops. For growing new skills and opening up exciting possibilities. For your curiosity to thrive and help transform an industry. And when life twists, there’s flexibility for balance and the support you need. We know that flexible work comes in different forms, that’s why we’re embracing hybrid teams - enabling employees to maintain a balance of working both in the office and remote, supporting the needs of both the business and individual. So, come and share your ideas, give back and feel proud to be part of a company doing work that matters across climate change and mental health. Let’s care for everyone’s tomorrow so we can create a better future together.

**Board Coordinator and Secretariat Assistant**
**| Location - Sydney**
- Progress your secretary/PA career to board level
- Fast track you career development and progression with on job training
- Allianz is a Flex Ready employer, flexible working options are available

Work alongside the Board Secretariat Coordinator providing secretariat support to the Group Company Secretary, and wider Company Secretariat team and to provide Board administrative support in relation to various companies and Management Committees as required.

**What are you going to do?**
- Provide Board administrative support in relation to the Group’s companies and Management Committee meetings, ensuring agendas and actions are prepared and completed in relevance to current / ongoing business activities.
- Ensure all meeting logistics are diligently conducted, including booking of meeting rooms, sending meeting invites and organising catering.
- Collate papers from the business units for the Board / Committee / Management meetings accurately and co-ordinate and upload to the Diligent portal within tight time frames.
- Communicate with Senior Management, Directors, and their executive assistant’s and business partners, as required, to support the smooth running of the meetings from a logístical perspective
- Maintain the relevant Corporate Registers and Records and Company Secretariat document files.
- Attend to photocopying, and other administrative tasks, as required for the Company Secretaries
- Administer and maintain databases, document control and filing systems in accordance with AAL policies and procedures.

**What will you bring to the table?**
- Experience in secretarial and Board administration experience at a senior level in a corporate environment, with ASX listed company or law firm experience.
- Experience working directly with senior stakeholders relating to the Company Secretariat Team, including Boards, Managing Director and Senior Management.
- Demonstrated evidence of technical proficiency with Diligent electronic board paper portal and relevant systems, software, databases, reporting and communication tools.
- Excellent verbal and written communication skills, capable of communicating with clarity, impact and influence.
- High attention to detail by completing tasks with thoroughness and accuracy and the ability to quickly identify errors or inconsistencies within information.
- Demonstrated evidence of energetic, proactive approach to problem solving, with strong decision-making capabilities.
- Demonstrated ability to be agile and to work within a changing environment, making positive process improvements.
- Demonstrated ability to deal with confidential information with discretion and integrity.
- Ability to plan and prioritise effectively, organise tasks and manage competing resources and demands.
- Ability to manage internal and external client expectations to ensure matters are appropriately triaged and dealt with in accordance with an agreed timeline and scope.

**What's on offer?**
- Access on-demand lifelong learning and take control of your career development.
- Learn through being supported and encouraged to take on new challenges that will help you to develop new skills
- Be part of a team that’s open-minded, supportive, approachable and genuinely focused on customer outcomes
- We understand about work-life balance, we have adopted a hybrid working approach and we are always willing to discuss flexible & remote working options with our employees. Allianz is an accredited FlexReady employer.
- Access a range of benefits, such as discounts at retailers, travel firms, health insurers, gyms and financial institutions, alongside a significant discount on Allianz insurance products.

**About us**

At Allianz, we care for all the things that make you, you. For feeling like you belong. For a place where learning never stops. For growing new skills and opening up exciting possibilities. For your curiosity to thrive and help transform an industry. And when life twists, there’s flexibility for balance and the support you need. We know that flexible work comes in different forms, that’s why we’re embracing hybrid teams