Admin Assistant

**Overview**:
**Work Type**:Ongoing - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 3

**Occupation**:Administration

**Location**:Melbourne - Northern suburbs

**Reference**:1488604

**Selection Criteria**:

- The school must enter Selection Criteria as developed by the school for Education Support positions at this level and range. Delete this statement as part of that process.

**Role**:

- [Enter Free Text Description here]**Responsibilities**
- This Administration Officer role provides direct assistance to the Business Manager and Principal and contributes across a range of school operations, including Administration Support, Communications, Governance, and when required Daily Organisation and First Aid Support.
- The preferred applicant will have:

- Strong organisational and time-management skills with attention to detail.
- Demonstrated initiative and ability to work both independently and as part of a team.
- High level interpersonal skills with the ability to engage with staff, students, families and the community.
- Excellent written and verbal communication skills.
- An exceptional level of confidentiality in an educational context.
- Confident, efficient and effective use of digital tools and platforms e.g. Microsoft Office suite, Google apps (Docs, Sheets, Slides etc), Canva, social media tools.

**Key Responsibilities**
- Administration, Communication and Governance Support tasks include, but not limited to:

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Support the first aid facilities and assists in delivering first aid to students.
- Support administration staff in their roles, to further productivity and efficiency relative to DET Policy and Governance matters.
- Support Daily Organisation Officer tasks include, but not limited to:

- Support the operations of the school under the guidance of the Executive team with the organisation of events, including coverage of yard duties.
- Allocate replacement staff as directed.
- Maintain resources to support CRTs in their role and provide resources to staff as needed.
- Orientate replacement staff.
- Adjust, publish and display timetables in shared locations and yard duty folders.
- Executive Support tasks include, but not limited to:

- Provide administrative assistance to the Principal and broader leadership team.
- Maintain confidential records and liaise with stakeholders on behalf of the Principal.
- Access and engage with shared calendars inc supporting the scheduling of meetings and the coordination of school events.
- Prepare correspondence and reports and assist with the coordination of the school council.
- Other reasonable duties as determined by the Principal.

**Responsibilities**:

- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.

**EEO AND OHS Commitment**:
**Child Safe Standards**:

- Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:

- The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range o