Admin Assistant

**Overview**:
**Work Type**:Fixed-term - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 2

**Occupation**:Administration

**Location**:Melbourne - Northern suburbs

**Reference**:1490151

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
**Newsletter**
- Creating fortnightly newsletter folders on the S drive for staff additions and input
- Organising and managing the presentation of the newsletter
- Ensuring the proofreading of the newsletter by Principal team member
- Printing and distributing the newsletter
- Organising to have the newsletter placed onto the website for perusal by the school community

**Student Administration**
- Enrolling students, adding families, modifying student and family records
- Ensuring appropriate birth certificates, Immunisation certificates and visa documents are maintained
- Supervising administration staff/trainees and providing training as required
- Exiting and recording exit destinations for students as required
- Preparing student administration data for the new school year
- Submitting information from CASES21 to Xuno
- Flagging students and exporting details to PSDMS
- Ensuring that student attendance data is recorded appropriately
- Managing all immunisation processes, including Flu injections, in liaison with First Aid Coordinator
- Liaising with immunisation nurse and advising staff of immunisation dates

**Responsibilities**:

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Liaise with school staff in regard to support requirements
- Coordinate staff timetabling
- Undertakes VASS and/or VET administration support
- Supports the first aid facilities and assists in delivering first aid to students

**Who May Apply**:

- Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:

- Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:

- The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Locatio