Live Events Coordinator

Brands, Marketing and Audiences
- Permanent - Full Time
- Sydney, AU, NSW 2060
- BBCS Australia Pty Ltd
- Job Closing Date: 18/5/2025

**THE ROLE**:
**Job Details**:
Role: Live Events Coordinator
Contract type: Permanent, Full Time
Location: North Sydney, Hybrid

**About BBC Studios ANZ**:
Working for BBC Studios, we are all part of a premium content and production company that inspires global audiences. We are proud to represent some of the world's biggest, most trusted and loved content brands. In Australia and New Zealand, we bring the best of bold, British storytelling to our region through distributing content to broadcasters, our seven branded services on subscription platforms and our own local production arm, as well as other commercial partnerships such as live entertainment and licensing.

Our Values: Audiences. Creativity. Trust. Respect. Accountability. One BBC.

**Job Purpose**:
This role delivers support across commercial Live Events, exhibitions and theatrical releases for BBC Studios brands and talent. Responsible for supporting the Live Entertainment Manager and Head of Brands and Licensing to grow the Live Entertainment business globally, collating and monitoring marketing assets throughout on-sale campaigns and supporting the team with all administrative duties across all projects.

**Key Responsibilities and Accountabilities**:

- Coordinates project logistics and provides administrative support to project leads and management team, including liaising with partners, suppliers and agencies, creating project critical time paths and raising purchase orders.
- Develops relationships with key internal and external stakeholders (local and global) to ensure projects are developing on track and within budget.
- Tracks operational workflow of all project activity ensuring all deadlines are being met.
- Assists Live Entertainment Manager on-site at events, providing liaison with venue and third party suppliers eg. Catering, security, accreditation, ordering and setting up event materials etc, to ensure the smooth running of operational logistics at event.
- Adminstrative duties including coordinating on contracts, preparing pitch decks, regularly updating and sending reports, raising PO’s and invoices, coordinating meetings etc.

**Knowledge & Skills**:

- Competent & confident in all main computer packages
- Planning and excellent attention to detail
- Ability to work autonomously and proactively
- Solution oriented
- First rate communication and strong interpersonal skills essential
- Ability to organise small events and projects
- Ability to draft critical time paths and reports and record minutes of meetings
- Excellent organisational skills, demonstrating ability to work on several projects at one time.
- Resourcefulness, creative thinking and problem solving
- Good team worker and first to offer support to others when under pressure.
- This role requires excellent prioritisation skills
- Ability to provide excellent customer service to internal and external stake holders in the local and global offices.
- This role requires working with global teams, agencies, partners across multiple time zones, which often means working outside of Australian business hours.

**Professional Experience**:

- 2 years project management experience, preferably in a media or Live Entertainment environment.
- Experience in delivering multi-channel marcomms campaigns, preferably in a media or Live Entertainment environment.
- Proven experience of working on multiple projects or campaigns with multiple stakeholders.

**Perks and Benefits**:

- 25 days of annual leave
- 18 weeks paid parental leave
- 2 days volunteer leave per year
- Annual Flu Vaccinations
- Annual Skin Checks
- Employee Assistance Program
- Access to Sanctus Coaching and Unmind platform

**Diversity and Inclusion**:
We value and respect every employee’s unique contribution, enabling them to thrive and achieve their full potential.
We want to attract the broadest range of people because the more diverse our workforce, the better able we are to elevate the voices and truths of modern life to resonate with our diverse audiences.
We’d love to hear from you, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio
- economic background, religion and/or belief.

**DISCLAIMER**:
This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.