Facilities Systems Support Officer

2 weeks ago

Toorak, Australia Baptcare Full time

**About the Company**:
Baptcare is a purpose-driven, faith-based organization working across Victoria, Tasmania, and South Australia. We provide residential and community care for older adults, as well as support for children, families, individuals with disabilities, and those seeking asylum.
Our values—Wellbeing, Ethics, Co-creating, Accountability, Respect, and Effectiveness—shape our culture and guide our success.
**About the Role**:
We are seeking a dedicated Facilities Systems Support Officer to join our team. Based in Camberwell, this role supports the Facility Team's operations by managing timely and accurate data entry into the Computerised Maintenance Management System (CMMS) and financial systems. The position also involves assisting with various administration processes to facilitate effective property portfolio management.
**Key Duties and Responsibilities**:
Administer the CMMS and Finance/ERP systems.
Ensure contractors adhere to Baptcare systems and processes.
Process financial data accurately to support accounting and reporting needs.
Prepare commercial service agreements and minor work contracts.
Assist with R&M/Capex expenditure processing, ensuring compliance with Baptcare policies.
Complete other administration-based activities as required.
**Key Performance Indicators**:
Number and accuracy of Purchase Orders, Invoices, and other transactions processed monthly.
Timely completion of project tasks and documentation.
Positive stakeholder feedback and data integrity compliance.
**About You**:
Demonstrated organizational skills with attention to detail and accuracy.
Strong verbal and written communication abilities.
Proficiency in MS Office, particularly Excel and Word.
Ability to multitask, meet deadlines, and adapt to business changes.
Experience in facilities management, accounts payable, and CMMS usage.
Exposure to commercial service agreements and minor work contracts.
**Qualifications and Experience**:
Minimum 3-5 years of experience in facilities management or accounts payable.
Proven ability to work independently with excellent problem-solving skills.
What’s in it for You?
At Baptcare, you’ll join a values-driven organization with a supportive and respectful culture. You’ll also enjoy:
Competitive salary and salary packaging benefits.
Ongoing professional development opportunities.
Access to confidential counselling and support services.
**How to Apply**:
Applicants must have the right to work in Australia.
The successful applicant will be required to undergo a National Criminal History check.
A medical assessment may also be conducted.
Baptcare values diversity in all forms and aims to co-create inclusive experiences and communities. We are committed to building workplaces where everyone belongs.
Baptcare is dedicated to the safety and empowerment of all children, maintaining a protective environment that supports them to feel safe and respected.

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