Legal Secretary

6 days ago

Sydney, Australia Kennedys Law Full time

The role will provide comprehensive and pro-active legal secretarial services to Kennedys Sydney office. This includes administrative duties in the management of litigation for fee earners, including but not limited to documentation, preparation of claims, liaison with client, courts and authorities together with client billing and related business development activities.

**Team**

Kennedys is a global, UK-based firm, and has had a presence in Sydney, Australia since 2006. In 2017, Kennedys opened an office in Melbourne, followed by Perth in 2021 and as of July 2022, Kennedys now have an office in Brisbane.

**Key responsibilities**
- Document management including producing a variety of documents and court forms from dictation and handwritten/typewritten drafts, proofreading, and formatting documents as and when required by lawyers
- Assist in handling of litigation, including completing documentation in relation to the preparation of claims and litigation as directed by the lawyers
- File maintenance, including accurate daily filing, file organisation, opening and closing files in accordance with the firm's Quality Management procedures
- Create accurate and timely correspondence and legal documents from dictation, handwritten, typewritten drafts or notes
- With a solid understanding of legal procedures and documentation, draft preliminary correspondence and legal documents under the supervision and direction of associates
- Liaise with third parties, courts and counsel including prepare, file and manage documents for courts, tribunals and other administrative bodies together with managing related third party invoices
- Prepare and collate documentation for briefs
- Prepare outgoing documents for courier, mail or hand delivery
- Manage billing cycle from generation of invoices through to assisting the Credit Controller follow up with clients to ensure satisfactory payment of accounts
- Create and maintain effective relationships with clients. Respond to clients' specific requests, escalating to appropriate seniority where required
- Review online Registry and record all relevant information. Including diarise dates and download documents and record relevant order dates
- Filing documents in any registry (court, land, etc.), including preparing the documents for electronic filing
- Arranging external photocopying, courier, medical/exam appointments and counsel appointments
- Prepare Expense Request Forms and other Accounting administrative tasks
- Conducting Conflict Searches
- Manage expense claims via the firms system ChromeRiver
- External calling regarding general enquiries and banking detail clarification
- Updating contacts and BD activities within InterAction
- Adding and amending contact details in Kase
- Attending to Property and Company Searches via Dye & Durham
- Brief indexing and collation with Legal Secretaries assistance
- Make effective use of all IT systems including Kase, Big-Hand, Teams, Excel, Elite 3E, PowerPoint, Outlook and InterAction
- Manage and track work delegated to Office Assistants or Paralegals
- Escalate matters to management when outside of scope of role

**Required experience**
- Experience in a similar Legal Secretary role
- Experience with litigation, client billing and client services is desired
- Ability to handle all correspondence and transcribe dictation
- Proficient in Office, including drafting correspondence and pleadings in Word and presentations in PowerPoint

  • Legal Secretary

    2 weeks ago

    Sydney, New South Wales, Australia Tanner Menzies Legal Full time $60,000 - $80,000 per year

    The Opportunity: A Legal Secretary position has become available within the Commercial Property team of a highly regarded national Law firm. Supporting a highly regarded and awarded Partner, this role will be based in stunning Sydney CBD offices with flexible work arrangements in place.  This role is suited to a candidate with minimum 2 years Legal...

  • Legal Secretary

    13 hours ago

    Sydney, New South Wales, Australia KG Co. Legal Pty Limited Full time $60,000 - $80,000 per year

    Position Title:Legal SecretaryEmployer:KG Co Legal Pty Ltd (ABN Job Type:Full-time, PermanentLocation:Sydney, NSWSalary:$70,000-$90,000 p.a. plus superExciting opportunity for an experienced Legal Secretary to join a boutique nationallaw firm and provide exceptional legal support services. This is a permanent full-timeposition based in the Sydney CBD...

  • MULTIPLE LEGAL SUPPORT ROLES- Legal Secretary

    12 hours ago

    Sydney, New South Wales, Australia Moser Legal Support Full time

    EXCITING OPPORTUNITIES IN LEGAL SUPPORTWe are looking for experienced, enthusiastic, and self-motivated legal support candidates to join well-respected firms in Sydney, offering competitive salaries, collaborative workplaces, and excellent career satisfaction.OUR VACANT ROLES APPLY NOWCareer Executive Assistant Commercial Litigation & InsolvencyExecutive...

  • Legal Secretary

    2 weeks ago

    Sydney, Australia Armstrong Legal Full time

    Link to position Armstrong Legal is a 100% Australian owned and operated personal legal services company servicing criminal, family, contested estates, administrative and civil law. Armstrong Legal has offices in all capital cities along the eastern seaboard, as well as Western Australia. We are seeking an **experienced**, fast and accurate legal...

  • Legal Secretary

    1 week ago

    Sydney, Australia Kaleidoscope Legal Full time

    Great culture and high quality clients - Excellent CBD location - Opportunity for development and progression **The Firm** A well established leading national law firm who are highly regarded in the legal industry offering a supportive and stimulating work environment with a focus on professional development. They are a progressive leader when it comes to...

  • Legal Secretary

    6 days ago

    Sydney, Australia Charterhouse Full time

    **Legal Secretary**: - **$85,000 - $95,000 plus super**: - **Hybrid Flexibility**: - **Sydney CBD Location** Our client, is looking for an experienced senior legal secretary to join a team that specialises in providing a wide range of legal services to diverse clientele. The team is composed of dedicated legal professionals who are committed to...

  • Legal Secretary

    2 days ago

    Sydney, New South Wales, Australia Knight Fowler Jenkins Full time $90,000 - $120,000 per year

    Opportunity for Legal Secretary / Legal Executive Assistant to joinwelcoming Sydney office of a national law firm at an exciting time in their growth journeyThe FirmTech-focused and growing, this impressive law firm has a national presence and a down-to-earth, collegiate yet busy and successful Sydney office.With just 200 people nationally, the firm is able...

  • Legal Secretary

    8 hours ago

    Sydney, New South Wales, Australia Snelgrove Herman Lawyers Full time

    Legal Secretary – Full-Time with Flexible HoursBoutique CBD Law FirmJoin our dynamic and friendly team in a boutique law firm located in the heart of the CBD. We're seeking a skilled Legal Secretary to support our busy practice. This is a full-time role with the flexibility to suit your lifestyle.What we offer:Supportive, close-knit teamGreat CBD...

  • Legal Secretary

    1 week ago

    Sydney, Australia Talent International Full time

    **Job Details**: **Location** Darlinghurst **Salary** AU$55 - AU$60 per hour **Job Type** Full Time **Ref** BBBH93615_1663551152 **Contact** Uvez Ahmed **Posted** about 7 hours ago **Talent International** is currently recruiting for a **Legal Secretary** to work for a **NSW Government** based in **Sydney, NSW.** The position is **4-month...

  • Legal Secretary

    9 hours ago

    Sydney, New South Wales, Australia EG Consulting Full time $90,000 - $120,000 per year

    Prestigious national law firm looking for an experienced legal secretary to join their Commercial Litigation team, supporting 1 partner and a team of lawyersOur client is a leading, mid-tier law firm with offices in Melbourne and Sydney. They are looking for an experienced Legal Secretary/Assistant to join their Commercial Litigation team.You will provide...