Facilities Coordinator

JLL supports the Whole You, personally and professionally.
**What this opportunity involves**:
We are currently seeking a highly motivated and detail-oriented individual to join our team as a Facilities Coordinator. As the Facilities Coordinator, you will be responsible for overseeing and managing the day-to-day operations of our office facility. You will work closely with various departments and vendors to ensure the smooth functioning of the facility and provide excellent service to our clients.
This role is based in Lane Cove for a global data and analytics client.
**An Overview of the role**:
Engage and oversee the day-to-day operations of the site
Conduct facility walkthroughs and observations to identify areas for improvement
Ensure timely workorder management
Maintain the asset register
Coordinate and distribute mail and courier services
Liaise with the IT team for server room maintenance
Assist client employees with facility requests
Support event arrangements and client visits
Uphold on-site health and safety
Maintain emergency response plans related to facilities
Manage facilities vendors, contracts, and inventory
Track budget and monitor spending and variances
Contribute to energy-saving initiatives
Ensure adherence to PO to Pay process and submit accruals
Provide inputs for CAPEX and year-on-year reporting
Perform additional tasks as directed by the Operations lead or Account Director
Timely and accurate submission of MIS reports and other required documentation
Conduct monthly meetings with business unit and landlord teams
**Sounds like you? This is what we are looking for**:
Previous experience in facilities coordination or a similar role within the commercial real estate industry
Strong organisational and time management skills
Excellent communication and interpersonal abilities
Knowledge of facility operations and maintenance best practices
Ability to work independently and handle multiple tasks simultaneously
Proactive mindset and ability to think critically and problem-solve
Understanding of health and safety regulations
**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.