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Office Administrator

3 weeks ago

Rosebery, Australia Engage Construction Pty Ltd Full time

**Construction Administration Manager**

Engage Construction is an emerging construction company currently experiencing an exciting stage of growth and expansion. We’re a multifaceted construction company where you’ll gain experience across a wide range of sectors. Our work includes high end residential apartment renovations with structural modifications through to large scale remedial projects predominantly located in Sydney’s Eastern Suburbs. We pride ourselves on delivering excellence in every project, big or small.

Valuing long-term relationships, we generally work with the same trades and subcontractors across our projects, where everyone knows each other and collaborates to get the job done without the politics. Whilst we maintain a high level of professionalism, we also place a strong emphasis on enjoying our work, embracing the challenges of new projects, and making a positive impact on our clients and the communities we serve. We are committed to surrounding ourselves with individuals who have positive attitudes and a can-do spirit.

**About The Opportunity**

We’re seeking a dedicated and enthusiastic individual to join our team as Construction Administration Manager. You will join an engaged, collaborative and dedicated team within a new and vibrant office fit out. This role is part-time and may suit school hours.

As the Administration Manager, you will play a crucial role in maintaining our high standards. You will be responsible for overseeing all office activities, including job and financial management systems, as well as client and subcontractor documentation. This role requires a highly organised individual with excellent communication skills and experience in office administration.

**About You**
- Highly motivated and driven individual
- Exceptional customer service skills and the ability to build rapport with clients, subcontractors, suppliers and stakeholders
- Strong communicator
- Outstanding attention to detail and organisation skills
- Previous experience in a bookkeeping or accounts payable role is essential
- Intermediate Microsoft Office (Outlook, Excel & Word) skills are essential
- Ability to prioritise tasks and manage time effectively in a fast-paced environment

**The following skills/experience would be an advantage, but are not essential**:

- Experience using Ascora job management software
- Previous experience in the building industry

**Your day-to-day tasks would involve but not limited to**:

- Multi-tasking and supporting other staff and clients
- Handle inbound and outbound calls, providing exceptional service and addressing inquiries or concerns professionally
- Maintain records and documentation related to projects and client communications. Ascora and Xero experience is desirable, but not essential as we can provide on-the-job training
- Coordinate subcontractor onboarding process, ensuring all necessary documentation is completed
- Develop and implement office policies and procedures to improve operational efficiency
- Liaise with the Director and Operations Manager to report on office activities and address any issues
- Work alongside Operations team to follow up on leads and assist with building rapport
- Organise and manage office supplies to ensure a smooth-running office environment
- Foster a positive and productive work environment, promoting teamwork and collaboration among office staff
- Be the Champion of our project management systems updates

**What We Offer**
- A great opportunity to build an outstanding career in this exciting industry
- Work with a great team and supportive culture
- Career development and growth opportunities
- New, modern and vibrant office in Rosebery with access to wellness activities (red light therapy, yoga, massage chairs to name a few), saunas, and showers
- Flexibility - part time role (we’re open to 3 days per week or school hours Monday to Friday)
- Potential to exceed and grow into a full-time role
- Friendly office dog to greet you each day

**Job Types**: Full-time, Part-time, Permanent

Pay: $33.00 - $45.00 per hour

Expected hours: No less than 25 per week

**Education**:

- High School (Year 12) (preferred)

**Experience**:

- Bookkeeping: 3 years (preferred)

Work Authorisation:

- Australia (preferred)

**Location**:

- Rosebery, NSW 2018 (preferred)

Work Location: In person