Administration Manager

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 02/12/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1442419

**Selection Criteria**:
SC1 Demonstrate high level written, verbal and technological communication abilities.

SC2 Demonstrate interpersonal skills that include a capacity to develop constructive relationships with staff, students and parents.

SC3 Demonstrate the capacity to build strong relationships with community and business partners.

SC4 Demonstrate high level competency and understanding of Compass and DE software including CASES21 and the associated internal controls, policy, procedures and guidelines that are to be adhered to.

SC5 Demonstrate capacity to provide high level organisational and management skills to support a busy school setting and its business practices.

**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Manage a busy reception, including front counter and telephone.
- Daily operation of CASES21, including student enrolment and accounts receivable.
- Complete CASES21 administration rollover.
- Manage student attendance in COMPASS.
- Organisation of whole school and community communication through COMPASS.
- Monitoring of Prep enrolment numbers and Year 6 transition forms.
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Manage the processing of student enrolments and transfers.
- Administer First Aid to students including management of asthma and anaphylaxis plans and medications.
- Provide required level of administrative support for school events, functions and projects.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
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