Administration Manager

7 days ago

Melbourne, Australia DNA Talent Full time

**Administration Manager**

**About the company**

A professional, proactive and trusted provider of commercial cleaning services. We thrive on taking a client-centred approach to business and believe in building partnerships with clients to meet and exceed expectations through communication, professionalism, reliability and transparency. It’s the most comprehensive, superior and proven portfolio of facility products and services in Australia & New Zealand.

**About the role**:
The Administration Manager’s primary function will be executing and managing the administrative functions. Your primary responsibility will be to ensure the smooth and efficient day-to-day operations of the office, providing support to the management team, project managers and staff. Will ensure seamless operations, maintain effective communication and maximise productivity in a fast-paced environment.

**Responsibilities**:

- Take responsibility for the day-to-day operations of the Acounts and/or Administrative functions.
- Strong knowledge of facility management industry regulations, practices and terminology.
- Excellent organisational and multitasking abilities, with the ability to prioritise and meet deadlines.
- Exceptional communication and interpersonal skills, with the ability to build strong relationships with stakeholders at all levels.
- Ensure compliance checks as required by statutory regulations and industry guidelines are accurately maintained
- Facilitate flow of information between various departments. This includes meeting notes and scheduled reporting.

**Qualifications**:

- Proven experience as an Administration Manager or in a similar administrative role.
- Data entry and updating documentation into Monday, OLC and other various systems.
- Knowledge of local occupational health and safety requirements.
- Coordinate all supplier and contractor workflows.
- Strong leadership and management skills, with the ability to motivate and develop a high-performing team.
- A proactive approach to identifying process improvements and implementing changes to enhance efficiency.

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