Executive Assistant

3 days ago

South Melbourne, Australia Hassett People Solutions Full time

Part Time Position, 4 days per Week.
- Inner South Eastern Suburbs Location
- $100k + super Pro Rata

**ABOUT OUT CLIENT AND THE ROLE**

Our client is a privately-owned & highly successful Records Management Group who have an excellent track record of achieving significant growth within the Australian market.

An opportunity has arisen for a driven, highly organised & experienced Executive Assistant to coordinate the functions and workload of the CEO. This position is part time and the successful encumbent will be required 4 days per week 8:30am - 4:30pm.

**DUTIES**
- Provide administrative support to the CEO including diary management, travel arrangements and file management;
- Coordinate meetings, internal events and other events required by the CEO;
- Book travel including flights, accommodate, car rental, and reservations;
- Arrange and manage business meetings and liaison with Clients and Vendors as required
- Preparation of correspondence to internal and external recipients
- Preparation of agendas, meeting briefs, meeting itineraries (detailed) and minute taking to internal and external recipients
- Assist with report preparation and editing at CEO request and CFO
- Prepare and review PowerPoint layouts for meetings and conference presentations
- Manage Digital Mail routing
- Oversee calendar for conference and meeting rooms
- Meet and greet visitors on CEO & CFO behalf
- Ensuring rooms are prepared for meetings and maintained in an appropriate environment. Includes setting up refreshment and luncheon catering as required
- General office administration tasks as required.

**SKILLS & EXPERTISE**
- Minimum 2 years' practical EA or relevant administration experience in a corporate environment;
- Clear and concise written and verbal communications;
- High level of initiative, adaptability and flexibility;
- Proven time management skills with the ability to work to deadlines;
- Ability to manage multiple and competing requests and prioritise workload and support accordingly;
- A passion to make a difference and work effectively as a member of a dynamic senior leadership team;
- Strong Microsoft Office Suite

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