Executive Assistant

4 days ago

Brisbane, Australia State Development, Infrastructure, Local Government and Planning Full time

**As an Executive Assistant, you will**:

- Provide high level executive and administrative support and advice to senior management including word processing, diary management, procurement, domestic and overseas travel arrangements, itineraries, accommodation and vehicle hire booking requirements.
- Provide secretariat support to business group board requirements including planning, reporting and assisting with workload fluctuations.
- Prepare and manage a variety of functions and events for the senior leader and their team.
- Develop, or contribute to development, and maintain administrative systems to effectively manage the senior leader's workload and priorities.
- Manage correspondence and critical information flows through the office of the senior leader, maintaining efficiency and confidentiality.
- Organise and coordinate high level meetings for the senior leader and their team.
- Prepare, or contribute to the development of, presentations for significant meetings and speaking engagements on behalf of the senior leader.
- Contribute to the provision of high-level support to the senior leader in meeting, planning and reporting processes.
- Provide administrative support to members of the senior leader's team as required to assist with meeting time frames and providing a high level of client service including purchasing of goods using a corporate card.
- Maintain effective working relationships with the Minister's Office, Office of the Director-General and across all business areas within the department, demonstrating diplomacy and tact while acting as a high-level liaison when dealing with clients and stakeholders.
- Maintain accurate and consistent information retrieval systems (including departmental correspondence tracking systems and the corporate record keeping policies and procedures) to register, track and file all incoming and outgoing correspondence as required.
- Maintain a working knowledge of the role of the Principal Action Officer to assist with the internal and executive correspondence for the office of the nominated senior leader, including proof reading and quality assurance of briefings, speeches, media releases and correspondence.
- Contribute to the fostering of a team environment that supports the objectives of the Department and business units within the Department.
Applications to remain current for 12 monthsThis work is licensed under a Creative Commons Attribution 3.0 Australia License.

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