Executive Support Officer

1 week ago

Brisbane, Australia Queensland Government Full time

**The Executive Support Officer contributes to the effective delivery of services to the Office of the Deputy Commissioner, Organisational Capability by providing administration and secretarial support within the office and to the business units that report to the office.

In this role you will:

- Assist with the preparation of briefs, memorandums, submissions and executive and ministerial correspondence
- Maintain electronic files and directories and hard copy files in accordance with the department's recordkeeping system and policies
- Manage the completion and submission of human resource documentation including staff appointment, staff movements, fortnightly HR reporting, leave forms for the unit
- Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation and monitoring of transactions.
- Maintain facilities and equipment, including performing stock-takes and maintenance of asset register
- Provide meeting support for the unit including scheduling, booking conference rooms and IT resources and organise teleconferencing
- Book travel including accommodation, car hire and flights
- Undertake end of month financial activities, such as preparation of journals
- Provide administration support to the Staff Officer
- Prepare agendas, take notes and minutes for meetings
- Liaise with officers at all levels within both public and private sectors in relation to the unit's activities.
- Manage own workflow by negotiating and confirming work priorities for work completion in consideration of the needs of other officers.

The essential requirements for this role are:

- A well-developed written and verbal communication skill with a focus on providing strong customer service
- Competence in maintaining an accountable recording system
- Proven administrative skills
- Ability to use judgment and discretion with confidential information
- Planning and organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and procedures
- Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software
- Decision making and reasoning involve gathering information, evaluating a variety of solutions, and selecting the best option, working ethically, working under pressure and demonstrating resilience
- Teamwork skills with the ability to work without supervision and as part of the broader team. In addition, demonstrated ability to collaborate and contribute to team results.

Applications to remain current for 12 months.
This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • AO4 Executive Support Officer

    3 days ago

    Brisbane, Queensland, Australia Randstad - Business Support Full time $60,000 - $90,000 per year

    As an Executive Support Officer, you will be responsible for:Executive Administration: Provide comprehensive administrative and secretarial support, including managing a complex calendar, screening calls, and prioritising correspondence.Meeting and Event Coordination: Arrange appointments, meetings, and conferences, including booking venues, coordinating...

  • Executive Support Officer

    3 days ago

    Brisbane, Australia Queensland Government Full time

    **As the Executive Support Officer, you will**: Provide confidential executive administrative and business support to the Executive Director, including maintaining effective time management practices through coordinating diary appointments and preventing unnecessary interruptions, organising meetings and other events. Coordinate the flow of correspondence...

  • Executive Support Officer

    4 days ago

    Brisbane, Queensland, Australia Queensland Government Full time $60,000 - $80,000 per year

    The Executive Support Officer's key responsibilities are: - Manage the office and administrative functions associated with the Senior Executive Director and provide high quality, confidential business support. - Maintain the Senior Executive Director's diary including organisation of meetings, appointments, conferences, seminars, travel arrangements...

  • Executive Support Officer

    2 weeks ago

    Brisbane, Australia Communities, Housing and Digital Economy Full time

    The position requires sound executive administration capabilities, skill, and experience. **This role will**: - Provide confidential executive administrative and business support to the Deputy Director-General, including maintaining effective time management practices through coordinating diary appointments and preventing unnecessary interruptions,...

  • Executive Support Officer

    2 weeks ago

    Brisbane, Australia Queensland Health Full time

    The role The Executive Support Officer to the Chief Nurse Officer plays a pivotal role in ensuring seamless operations within the Office of the Chief Nurse Officer (OCNO). Upholding stringent service quality standards and health and safety protocols, this position orchestrates and delivers confidential executive and secretarial support to the Chief Nurse...

  • Executive Support Officer

    3 days ago

    Brisbane, Australia Environment and Science Full time

    **As the Executive Support Officer, you will**: - Provide executive support to the Executive Director including managing the appointment diary and coordinating appointment papers and coordinating travel arrangements. - Maintain and coordinate the Executive Director's document/correspondence flow, including entry of correspondence to the MECs system...

  • Executive Support Officer

    20 hours ago

    Brisbane, Australia Queensland Police Service Full time

    Manage the administrative operations of the Office of State Discipline and provide the Assistant Commissioner and other senior officers in the Executive Unit executive support, including preparing itineraries, travel arrangements and corporate card management. - Coordinate and facilitate forums and committees, including the delivery of professional...

  • Executive Support Officer

    4 days ago

    Brisbane, Australia Queensland Government Full time

    **Water Resource Management with the Department of Local Government, Water and Volunteers leads the sustainable management of our precious water resources across Queensland. As the Executive Support Officer, you will support the Deputy Director-General in his duties to lead a team of over 500 dedicated professionals across Brisbane and regional offices to...

  • Chief Executive Officer

    3 weeks ago

    Brisbane, Queensland, Australia Elite Executive Pty Ltd Full time

    About the Company Burke Shire is one of the most remote local government areas in Australia, located in the southern Gulf of Carpentaria and covering over 40,000 square kilometres.With a resident population of around 600, the Council delivers a broad range of services including civil infrastructure, utilities, corporate governance, and community...

  • Chief Executive Officer

    3 weeks ago

    Brisbane, Queensland, Australia Elite Executive Pty Ltd Full time

    About the CompanyBurke Shire is one of the most remote local government areas in Australia, located in the southern Gulf of Carpentaria and covering over 40,000 square kilometres. With a resident population of around 600, the Council delivers a broad range of services including civil infrastructure, utilities, corporate governance, and community...