Events and Parents Association Administrator

8 hours ago

Melbourne, Australia Methodist Ladies' College Full time

Ref Code
998307

Location
Melbourne

Category
Operations

Sub Categories
Community Engagement

The Role:
Full-Time | Permanent
Location: Kew, Melbourne
Closing Date: 30 May

Methodist Ladies’ College (MLC) is one of Australia’s most respected and innovative independent girls’ schools, with a proud history of inspiring students to achieve their best and become world-ready women. We are currently seeking a highly organised and enthusiastic Events and Parents Association Administrator to support our busy Community Engagement Team.

About the Role
The Events and Parents Association Administrator plays a vital role in the successful planning and delivery of a wide portfolio of community events throughout the school year. These include events for parents, alumnae, prospective families, and key student social functions. This is a dynamic and hands-on role requiring excellent communication, administrative, and event coordination skills.
Reporting to the Events Manager, you will support event logistics, communications across internal and external stakeholders, and operational planning while maintaining an engaging and professional presence.
Weekend and evening work will be required, in line with the College’s event calendar.

Some of your primary duties and responsibilities will include:

- Provide administrative support to the Community Engagement Team, including calendar management, supplier communications, document tracking, compliance monitoring, and volunteer processes
- Support event logistics including campus access, event bump-in/bump-out coordination, and equipment management
- Assist with the planning and delivery of events that align with College priorities and community expectations
- Coordinate event briefs, timelines, run sheets, collateral, and promotional materials
- Monitor event budgets, prepare post-event reports, and support continuous improvement through structured debriefs
- Maintain filing systems, databases, and office resources to ensure efficient event delivery
- Communicate clearly and professionally with internal and external stakeholders to ensure the successful execution of events

About You
- Minimum of 2 years’ experience in administration and/or event coordination
- Highly effective organiser with excellent attention to detail
- Strong communication skills (verbal and written) and ability to build positive relationships
- Competent in digital tools and systems relevant to events and office administration
- Demonstrated ability to work both collaboratively and independently in a fast-paced environment
- Adherence to all College policies and demonstration of behaviours in accordance with the Child Safe Standards
- Current Working with Children Check
- Right to work in Australia

Why Join MLC?
- Join a values-driven, inclusive school community focused on collaboration, excellence, and student wellbeing
- Contribute to events that build meaningful connections across the MLC community
- Work in a supportive team environment with access to on-site facilities and professional development opportunities

MLC puts child safety at the forefront and is committed to providing a child-safe environment. The safety of our students is paramount and is the responsibility of all staff.

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