Events Coordinator

Ref Code
376150

Location
Melbourne

Category
Operations

Sub Categories
Community Engagement

The role

The Event Coordinator role is a new position developed to support a new Community Events function at MLC. Responsible for assisting with the delivery of events whilst providing support to the Events and PA Manager to support the Parents Association, Alumnae, and associated volunteers in community engagement.

We are searching for an enthusiastic event coordinator with a "can-do" attitude to assist our College in hosting events that enhance our engage our community and enhance our parent, student, and alumnae experience.

You are an enthusiastic, proactive individual with a high-level of attention to detail professional with the ability to work autonomously and as part of a small team. The event coordinator will support the Event and PA manager with researching and securing venues, planning and managing our events' calendar, attaining quotes and agreements with vendors, assisting with event communication and administration, monitoring timeframe and budgets, and delivering on event brief objectives.

Some of your primary duties and responsibilities will include the following:

- Act as the key point of contact for logístical elements of events including campus access, all build/bump in and out queries, including room/space allocations and space confirmations, power requirements, communications systems, and load in and load out schedules.
- Ensure adequate resource management across all events and act as key point of contact for all equipment loaning and effectively managing the events team storage facilities and assets.
- Foster effective working relationships with key internal stakeholders, external stakeholders, and staff across the organisation to proactively identify and develop events and interdepartmental collaboration opportunities.
- Support the ongoing management of regulatory and compliance obligations, including document tracking, monitoring, assurance auditing, analysis, and reporting.

The school

MLC is a leading independent girls' day and boarding school in the inner east of Melbourne. Our unmatched breadth of learning and wellbeing experiences and environments inspires and supports MLC students to find and nurture their individual interests and talents and achieve their best.

Known for our commitment to excellence and innovation in education combined with the unmatched breadth of our curriculum, co-curricular activities, and College resources ensures our students discover their strengths and interests, nurture their talents, forge their own paths and achieve their best.

MLC students are empowered to be confident and resilient global citizens who possess the skills, knowledge, and attitude to thrive throughout every stage of their schooling and in an ever-changing, globalised world.

There is now a rare opportunity to join a high-performing Community Engagement Department as the newly shaped Events Coordinator in an ongoing role. Offering a hybrid working model, flexibility and, most importantly, welcoming you into the College community to thrive and achieve your own goals.

About You
- To succeed in this position, you will possess experience in events or a relevant combination of event skills knowledge and/or training.
- Essential to your success will be your proven track record in event logistics and operations whilst ensuring resource management and exceptional support for our parent and alumnae volunteers.
- Your ability to multi-task across a range of events happening on a daily, weekly and monthly basis will allow you to be an expert in all areas of event operations at MLC.
- A current Working with Children Check and Police Check
- Be open to ideas, striving for excellence and have a high level of integrity

MLC puts child safety at the forefront and are committed to providing a child safe environment. The safety of our students is paramount and is the responsibility of all of our staff.