Coordinator Administration and Records Management
20 hours ago
About us
The Office of the Public Advocate (OPA) is an independent statutory agency that aims to protect the rights and enhance the position of people with disabilities in Victoria.
This newly created position will lead the Administration and Records Management team which is responsible for how records relating to OPA's core business and administration are created, managed, accessed and retained securely for as long as needed to meet regulatory and business requirements and stakeholder and community expectations.
The role will have responsibility for the supervision and development of a small administrative team, which includes the reception and mail functions. This position will be also responsible for:
- the delivery of training to OPA staff to ensure they understand their obligations and responsibilities in terms of record management
- implementation of the Victorian Protective Data Security Standards (VPDSS).
About the role
**Some of the key accountabilities for the role include**:
- Manage how records relating to OPA's core business and administration are created, accessed and retained securely for as long as needed to meet regulatory and business requirements
- Lead the implementation of the Victorian Protective Data Security Standards for OPA
- Provide leadership and support to a small team of administration and reception staff
- Monitor the performance of administration and reception staff, including assessment of individual competency and provision of feedback
- Design, develop and deliver a communication and training plan for records management for OPA staff as required
About you
- Expertise in the management of the information and records management
- Experience managing a small team
- knowledge of the Victorian Protective Data Security Standards Detail the key 1 to 4 skills and experience required for the role
- Ability to build a supportive and cooperative team environment whilst engaging other teams to share information in order to understand or respond to issues
- Ability to accept changed priorities without undue discomfort and respond quickly to changes
How to apply
Attachments can be uploaded in.doc,.docx,.pdf,.txt or.rtf formats.
For more information on the accountabilities and key selection criteria for the role, please refer to the attached position description.
**IMPORTANT INFORMATION**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).
Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes:
- COVID-19 digital certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account) or
- A letter from the GP who vaccinated you.
-
Records Disposition Program Manager
2 weeks ago
Melbourne City Centre, Australia Court Services Victoria Full timeCourt Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission. Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative...
-
Manager, Risk and Records Management
5 days ago
Melbourne City Centre, Australia Court Services Victoria Full time**About Us** Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission. Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and...
-
Manager, Legal and Administration
2 weeks ago
Melbourne City Centre, Australia Department of Justice and Community Safety Full time**Manage the statutory compliance and administrative operations for the Office of the Public Interest Monitor (PIM)**: - **Part time / fixed term role for 12 months**: - **VPS5 salary: $113,022 to $124,885 plus superannuation** **About the Office of the Public Interest Monitor**: **About the role**: The role of Manager, Legal and Administration extends...
-
Digital Records Officer
7 days ago
Melbourne City Centre, Australia Department of Education Full timeDigital Records Officer x 2 2 full time, 24-month fixed term roles are available. **Work Location**: 2 Treasury Place, East Melbourne The Digital Records Officer roles sit within the Digital Records team in the Knowledge, Privacy and Records Branch at the Department of Education. - Carry out sentencing and disposal of digital departmental records - Support...
-
Project Coordinator
5 days ago
Melbourne City Centre, Australia Department of Jobs, Skills, Industry and Regions Full time**Project Coordinator** - _Salary: _$97,955 - $111,142 _(Plus Superannuation)_ - _Fixed-Term to 30 June 2027_ - _Usual hours of work: Full time (flexibility may be available)_ - _Usual work location: Melbourne CBD (flexibility may be available)_ **The Role** As a Project Coordinator, you will support the ongoing development and management of Victoria's...
-
Records Management Adviser
1 week ago
Melbourne City Centre, Australia Department of Education Full time**About the Division** The Assurance, Knowledge and Executive Services Division (AKESD) with in the Department of Education provides expert advice and support to the department through a range of portfolio, advisory and assurance services, including: - Internal audit, VAGO audits, School Council Financial Assurance program - Cabinet and Parliament support,...
-
Administration Coordinator
1 week ago
Melbourne City Centre, Australia Davidson Group Services Full time**The Opportunity** Davidson is partnering with a Global organisation who work in the renewable energy sector in Australia. They are looking for an administrator to join their team in their CBD head office for an ongoing contract role **The Role** - Assisting with day-to-day administration tasks to support multiple renewable energy sites (Wind Farms). -...
-
Records Systems Specialist
1 week ago
Melbourne City Centre, Australia Department of Education Full timeAbout the Department The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society. About the...
-
Administration Support
2 weeks ago
Melbourne City Centre, Australia Talent International Full time**Job Details**: **Location** Melbourne CBD **Salary** ASAP start, great team **Job Type** Full Time **Ref** BBBH99867_1681774091 **Contact** Carly Llorente **Posted** about 9 hours ago This leading University are currently seeking an experienced Executive Assistants to provide executive support and organisation to a Senior Executive within their...
-
Coordination and Administration Officer
2 weeks ago
Melbourne City Centre, Australia Department of Premier & Cabinet Full timeAn exciting and unique opportunity exists for a talented and passionate individual to join the Policy, Communication and Coordination team as Coordination and Administration Officer to contribute to progressing the Victorian Government's nation leading work with First Peoples. The responsibilities of the Policy, Communication and Coordination Branch include...
