Coordinator Administration and Records Management
2 weeks ago
About us
The Office of the Public Advocate (OPA) is an independent statutory agency that aims to protect the rights and enhance the position of people with disabilities in Victoria.
This newly created position will lead the Administration and Records Management team which is responsible for how records relating to OPA's core business and administration are created, managed, accessed and retained securely for as long as needed to meet regulatory and business requirements and stakeholder and community expectations.
The role will have responsibility for the supervision and development of a small administrative team, which includes the reception and mail functions. This position will be also responsible for:
- the delivery of training to OPA staff to ensure they understand their obligations and responsibilities in terms of record management
- implementation of the Victorian Protective Data Security Standards (VPDSS).
About the role
**Some of the key accountabilities for the role include**:
- Manage how records relating to OPA's core business and administration are created, accessed and retained securely for as long as needed to meet regulatory and business requirements
- Lead the implementation of the Victorian Protective Data Security Standards for OPA
- Provide leadership and support to a small team of administration and reception staff
- Monitor the performance of administration and reception staff, including assessment of individual competency and provision of feedback
- Design, develop and deliver a communication and training plan for records management for OPA staff as required
About you
- Expertise in the management of the information and records management
- Experience managing a small team
- knowledge of the Victorian Protective Data Security Standards Detail the key 1 to 4 skills and experience required for the role
- Ability to build a supportive and cooperative team environment whilst engaging other teams to share information in order to understand or respond to issues
- Ability to accept changed priorities without undue discomfort and respond quickly to changes
How to apply
Attachments can be uploaded in.doc,.docx,.pdf,.txt or.rtf formats.
For more information on the accountabilities and key selection criteria for the role, please refer to the attached position description.
**IMPORTANT INFORMATION**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).
Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes:
- COVID-19 digital certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account) or
- A letter from the GP who vaccinated you.
-
Melbourne, Victoria, Australia Department Of Justice And Community Safety Full timeAbout usThe Office of the Public Advocate (OPA) is an independent statutory agency that aims to protect the rights and enhance the position of people with disabilities in Victoria.This newly created position will lead the Administration and Records Management team which is responsible for how records relating to OPA's core business and administration are...
-
Records and Information Advisor
3 days ago
Melbourne City Centre, Australia HAYS Full timeTRIM | eDRMS | Administration | Configuration | Records and Information Management **Your new company** Victorian State Government Agency based in Melbourne’s CBD. **Your new role**The Records & Information Management Advisor reports to the IT Applications Lead. The position will assist with the administration and maintenance of an eDRMS (TRIM) and...
-
Records Manager
3 days ago
Melbourne, Australia Edway Training Pty Ltd Full time**Company Overview**: Edway Training, part of the Edway Group established in 2008, is a leading Registered Training Organisation (RTO No 91401) renowned for delivering high-quality courses in the construction, health, and hospitality industries. We are committed to excellence, valuing our employees and their impact on our ability to drive organisational...
-
Document Controller, Records Management
2 weeks ago
Melbourne, Victoria, Australia Cjc Management Full timeCategory: Records Management & Document Control (Administration & Office Support)CJC Commercial(CJC) are a leading team of specialists who bring global project experience and provide civil and structural engineering expertise.Our engineering project experience and advice is highly sought after by both government and non-government clients.We pride ourselves...
-
Document Controller, Records Management
3 weeks ago
Melbourne, Victoria, Australia CJC Management Full timeCategory: Records Management & Document Control (Administration & Office Support)CJC Commercial(CJC) are a leading team of specialists who bring global project experience and provide civil and structural engineering expertise. Our engineering project experience and advice is highly sought after by both government and non-government clients.We pride ourselves...
-
Records Management Officer
3 days ago
Melbourne City Centre, Australia Department of Education Full time**About the Department** The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance...
-
Executive Assistant
24 hours ago
Melbourne City Centre, Australia Department of Health Full time***: The Executive Assistant & Administration Coordinator provides high-level executive support to the CEO and Collaborative Centre Board through strong organisational and workload management skills and an ability to confidently triage work as required. The Executive Assistant & Administrative Coordinator will also need to be familiar with relevant policies...
-
Manager, Risk and Records Management
2 weeks ago
Melbourne City Centre, Victoria, Australia Court Services Victoria Full time $104,000 - $130,878 per yearAbout UsCourt Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and...
-
Records & Administration Officer
3 weeks ago
Melbourne, Victoria, Australia Department of Justice and Community Safety, Victoria Full timeOverviewThe Department of Justice and Community Safety (Youth Justice) is responsible for statutory supervision of young people in the criminal justice system in Victoria, focusing on prevention, diversion and early intervention as the most effective and fiscally responsible ways of reducing youth crime. As an area within the department, Youth Justice is...
-
Records & Administration Officer
3 weeks ago
Melbourne, Victoria, Australia Department of Justice and Community Safety, Victoria Full timeOverviewThe Department of Justice and Community Safety (Youth Justice) is responsible for statutory supervision of young people in the criminal justice system in Victoria, focusing on prevention, diversion and early intervention as the most effective and fiscally responsible ways of reducing youth crime. As an area within the department, Youth Justice is...
