Project Administrator

2 weeks ago

Footscray, Australia Tomra Full time

Company Description

Here at TOMRA we are leading the resource revolution. TOMRA Collection provide the technology for the CDS scheme in Western VIC so that drink containers can be collected and made into new containers. We also have operations in NSW, Queensland, Western Australia and the Northern Territory. Our mission is to transform how we all obtain, use and reuse the planet's resources to enable a world without waste.

TOMRA is an equal opportunity employer, where we recognise the diversity of our workforce and community - be it on the basis of gender, age, culture, religion, language or personal circumstances. TOMRA is also committed to building on the perspectives, experience, knowledge and skills that this diversity brings to our organisation.

**Job Description**:
Reporting to the Project Manager, this position is responsible for supporting the Project Management Office in the delivery of a master project consisting of a high volume of short program, quick turn-around projects. Multiple TOMRA Reverse Vending Machines are to be assessed and installed throughout Victoria, to critical deadlines whilst ensuring compliance requirements are met.

The Project Administrator is responsible for maintaining, and updating project documentation, and co-ordinating communications to the wider project team.

The Project Administrator will provide support to the Project Management team by liaising and updating relevant internal stakeholder to ensure alignment of project status across functions.
- Assisting in creating project reports and in completion relevant documents for installation process
- Updating and reviewing status of all site proposals, audit packs and site packs are circulated and reviewed in a timely manner, whilst providing updates to the wider project installation team
- Collation of all project documentation including safety documents such as SWMS, insurances, site work documentation, inductions etc
- Effective site documentation handover to the business from PMO for launch of the sites
- Contractor Management - obtaining all documentation required by the business and stakeholders for engagement with contractors
- Obtain all on site induction requirements from Landlords/Centre Management and ensure these are obtained from all contractors ahead of works starting
- Assisting with the coordination of project updates to wider project team
- Effectively and professionally foster positive relationships with internal and external stakeholders
- Perform additional tasks as reasonably requested by the PMO

**Qualifications**:

- Proficient in the use of the Microsoft Office suite and MS Project
- Minimum of 3 years’ experience in a similar role within the construction or property development industries
- High-level verbal and written communication skills
- Excellent time management and organisation skills
- Attention to detail to monitor and control project variables
- Strong attention to detail
- Proven ability to work independently and as part of a team
- Strong communication skills to coordinate with team members to ensure the project is completed on time and on budget

Additional Information

Does this sound like you? If so we would love to hear from you

We are only accepting direct applicants. Agency assistance is not required.

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