Administration Officer

2 weeks ago

Footscray, Australia Department of Education Full time

**About the Department**

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

**About the Division**

**About the Role**

The role is critical to the effective operations of the Department. The role involves periods of sustained independent work, as well as frequent and varied contact with members of the Department and community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with other staff. The Administration Officer will demonstrate discretion, confidentiality and initiative in the performance of their tasks.

This role involves a range of administrative tasks and requires an applied level of attention to detail, organisation, and commitment to excellence, in service delivery. Administration tasks may include the following supports:

- Leading the support for office/facilities management, including fleet services.
- Records management, including administration of Area Sharepoint sites.
- Procurement, including hospitality, travel, office supplies and general invoice processing.
- General administration support including reception, meeting and event coordination.
- Management and triaging of Area inbox.
- Program administration support.

**Attributes**

**Working Collaboratively**: Builds a supportive and cooperative team environment. Engages other teams to share information in order to understand or respond to issues.

**Meaningful Outcomes**: Future Focus: Takes into account the future aims and goals of the relevant entity/group. Proactively stays up to date with best practice, relating to expertise and areas of work.

**Enabling Delivery**: Critical Thinking and Problem Solving: Seeks resolution of problems by aligning to department policy and process. Otherwise seeks guidance by sharing information and ideas with others. Exercises critical thinking when delivering projects or tasks.

**Authentic Relationships, Interpersonal Skills**: Sees things from others point of view and communicates this. Understands motivations, needs, and wants of stakeholders and their impact on service delivery. Tailors' communication according to the audience or team.

**People Leadership**: Resource Mobilisation: Understands the resources required to deliver work well. Monitors availability of resources and takes action to optimise resources.

**Desirable**Qualifications and Experience**

No mandatory qualifications required, however, relevant qualifications and experience is desirable.

**Further Information**

Applicants requiring adjustments can contact the nominated contact person.

**Applications close** 11:59pm on 21 February 2025

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