Executive Assistant

**Overview**:
**Work Type**:Fixed-term - Full-time

**Salary**: Salary not specified

**Grade**:Grade in advertisement

**Occupation**:Administration

**Location**:Melbourne - Eastern suburbs

**Reference**:AV/1879397
- At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. This is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you will join a team dedicated to bringing our vision to be a world leading ambulance service to life.
- We are seeking a suitably experienced **Executive Assistant** to provide high level support to the Executive Director, People and Culture. This is full time, fixed-term (ending September 2026) position based at Doncaster. While WFH/Hybrid options are available, it is essential that the successful applicant maintains a presence at our Doncaster Headquarters in line with our hybrid working model.

**About the role**
- Reporting directly to Executive Director People & Culture, this position provides a full range of high-level confidential administrative support and related services at executive level to the Executive Director People & Culture (ED P&C). Responsibilities include but not limited to:

- All aspects of diary management and associated arrangements, scheduling, and bookings (i.e. meetings, travel, accommodation, events) whilst proactively anticipating the requirements of the Executive Director
- Reviewing and preparing of correspondence, reports, and briefs to ensure all information is collated and disseminated as required in a timely and accurate manner
- Contributing to a safe, lawful, and respectful workplace culture through the modelling of ethical and positive behaviours consistent with the AV values

**About you**
- To be considered for this position, you will have a completion of a degree or relevant tertiary certification with subsequent relevant experience or an equivalent combination of training and relevant experience. Other requirements include but not limited to:

- Strong communication skills with an ability to build and maintain relationships and influence, negotiate, and generate buy-in with a range of stakeholders, both internal and external
- Effective written communication skills with the ability to write in an accurate, clear, and concise manner
- Extensive experience in Senior Administration, Coordination or Executive Assistant positions, providing support at the senior level, preferably in larger, complex organisations
- Demonstrated success in effective planning, organising and time management and meeting objectives and set timeframes

**Working at Ambulance Victoria**
- As a valued member of AV, you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.
- We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of **Care, Accountability, Respect**and** Excellence**to life at AV, we want to hear from you

**Important information**
- Successful applicants will need to be willing to complete pre-employment screening including references, misconduct and Police Checks.
- This position is classified **AV3**under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2021.

**How to apply**
- Cover letter outlining your experience, interest in the position and what impact you would have in this role (maximum one page)
- Current Resume**
- Applications close Sunday 24 August 2025 at 11.59pm

Posted
- 13 August 2025